Records Management Specialist

1 week ago


Billings, Montana, United States City of Billings Full time
Job Summary

The City of Billings seeks a highly skilled Records Specialist to join our team. As a key member of our records management team, you will play a critical role in ensuring the accurate and efficient management of our official records, legislative documentation, and other public documents.

Key Responsibilities
  • Develop and implement goals, objectives, policies, and priorities to create a well-defined, systematic digitization and automation process for our records database.
  • Incorporate records management requirements into our information technology plan.
  • Coordinate city-wide records management training plans, work plans, and programmatic areas of responsibility.
  • Provide guidance and support to all departments' staff concerning records management.
  • Attend and participate in a Records Committee and other internal professional group meetings, as assigned.
  • Establish and maintain effective working relationships with Records Committee members, administrative staff, supervisors, and other department heads.
  • Apply officially adopted records retention schedules.
  • Participate in the development and maintenance of a records disaster recovery plan.
  • Manage the changeover from paper to electronic records management systems and maintenance of a migration plan.
  • Accurately identify and apply metadata fields for easily retrievable and accessible City records.
  • Respond to internal and external information inquiries.
  • Apply best practices for legal holds processing of records and e-discovery.
  • Assist with analyzing records inventories and audits of departmental records.
  • Ensure compliance with relevant laws and regulations.
  • Assist with quality control inspections, and disposition determinations.
  • Identify resource needs and provide recommendations to implement records management policies and procedures.
  • Continuously monitor and evaluate the efficiency and effectiveness of records keeping methods.
Requirements
  • Associate's degree in records management, business administration, public administration, secretarial science, or a related field.
  • Three (3) years' experience in Records and Information Management (RIM); OR Five (5) years' experience in Records and Information Management (RIM); AND Possession of Association of Records Managers and Administrators (ARMA) or Institute of Certified Record Managers (ICRM) Records and Information Management certification or must be obtained within three (3) years of employment.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Salary and Benefits

The salary for this position is $ per hour, reflecting Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training. The City of Billings is an equal opportunity employer.



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