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Records Management Specialist

2 months ago

Billings, Montana, United States City of Billings Full time
Job Summary

The City of Billings seeks a highly skilled Records Specialist to join our team. This role is responsible for assisting in the development, implementation, and management of official records, legislative documentation, and other public documents.

Key Responsibilities
  • Develop and implement a systematic digitization and automation process to create a fully digital records database, utilizing modern industry standards.
  • Coordinate citywide records management training plans, work plans, and programmatic areas of responsibility.
  • Provide guidance and support to all departments' staff concerning records management.
  • Establish and maintain effective working relationships with Records Committee members, administrative staff, supervisors, and other department heads.
  • Apply officially adopted records retention schedules and participate in the development and maintenance of a records disaster recovery plan.
  • Manage the changeover from paper to electronic records management systems and maintain a migration plan.
  • Accurately identify and apply metadata fields for easily retrievable and accessible City records.
  • Respond to internal and external information inquiries and apply best practices for legal holds processing of records and ediscovery.
  • Assist with analyzing records inventories and audits of departmental records and ensure compliance with relevant laws and regulations.
  • Perform quality control inspections, and disposition determinations, and identify resource needs to implement records management policies and procedures.
  • Continuously monitor and evaluate the efficiency and effectiveness of records keeping methods and operate modern office machines and equipment.
Requirements
  • Associate's degree in records management, business administration, public administration, secretarial science, or a related field.
  • Three (3) years' experience in Records and Information Management (RIM); OR Five (5) years' experience in Records and Information Management (RIM); AND Possession of Association of Records Managers and Administrators (ARMA) or Institute of Certified Record Managers (ICRM) Records and Information Management certification or must be obtained within three (3) years of employment.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
Salary Range

$ per hour. Salary reflects Step 1 and Step 3 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training. Equal opportunity employer.