Office Support Specialist

1 week ago

Cincinnati, Ohio, United States METCUT RESEARCH ASSOC Full time
Position Overview

Administrative Assistant at METCUT RESEARCH ASSOC

Are you detail-oriented and skilled in providing essential support in a fast-paced setting? This role as an Administrative Assistant in our Engineering division is designed for you.

In this position, you will play a crucial role in facilitating project management tasks. Under general oversight, your responsibilities will encompass a variety of administrative support functions aimed at enhancing the efficiency of the engineering team. Your key duties will include:

PRIMARY RESPONSIBILITIES

  • Managing and distributing requests for quotes.
  • Preparing and proofreading documents while maintaining various databases as per task requirements.
  • Sorting and processing incoming correspondence and emails daily according to established procedures.
  • Assisting with shipping and receiving tasks as needed.
  • Processing cash receipts weekly for review and editing transactions in the financial system.
  • Cross-training in multiple administrative roles to provide backup support.
  • Sending status updates to clients and generating weekly reports for engineers.
  • Setting up projects, including verifying purchase order acknowledgments and engineer instructions, along with cost accounting setup and job entry in databases.
  • Transporting materials and specimens between locations as required.
  • Calculating test costs based on duration and quoted prices, and preparing comprehensive project invoices.
  • Creating and monitoring internal and job-related purchase orders.
  • Preparing, tracking, and documenting records for retention.
  • Maintaining an inventory of shipping and office supplies.
  • Performing a variety of clerical tasks as needed.
  • Carrying out front desk operations when necessary.

EDUCATIONAL BACKGROUND AND EXPERIENCE

A high school diploma is required.

At least 3 years of experience in administrative support roles.

SKILLS AND QUALIFICATIONS

Proven ability to execute tasks accurately and methodically.

Strong written and verbal communication skills, with an emphasis on clarity.

Intermediate proficiency in PC applications, with advanced skills preferred.

Familiarity with Microsoft Word and Excel at an intermediate level.

Typing speed of 50 words per minute is required.

Capability to lift items weighing up to 40 lbs.

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