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Administrative Operations Manager

2 months ago

Atlanta, Georgia, United States STSI (Staffing Technical Services Inc.) Full time

Position Overview:

The Office Manager at STSI (Staffing Technical Services Inc.) plays a crucial role in overseeing the operational efficiency of our office environment. This position is responsible for a variety of administrative and managerial tasks that ensure a safe, secure, and productive workplace.

Key Responsibilities:

  • Facilities Management: Coordinate with building management to maintain a secure office space. Act as a liaison with security departments to uphold safety standards and manage office access security programs.
  • Financial Oversight: Analyze budgets and expenditures to identify cost-saving opportunities. Ensure accurate reconciliation of internal expenditures and manage office-related financial reporting.
  • Administrative Excellence: Review clerical outputs for accuracy and timeliness, providing constructive feedback to enhance performance.
  • Contract Management: Oversee service contracts related to office equipment and supplies, ensuring compliance and cost-effectiveness.
  • Inventory Control: Manage the inventory of office supplies and equipment, including the procurement process for necessary items.
  • Human Resources Support: Facilitate employee onboarding processes, maintain confidentiality of sensitive information, and coordinate training programs in collaboration with the corporate training department.
  • Vehicle Fleet Administration: Oversee the fleet vehicle program, ensuring compliance with maintenance and operational standards.
  • Reporting and Documentation: Prepare comprehensive activity reports for management, documenting financial results and operational metrics.
  • Team Leadership: Guide and support department staff, conducting performance evaluations and fostering a collaborative work environment.
  • Compliance and Safety: Ensure adherence to company policies and safety regulations, promoting a culture of diversity and inclusion.

Qualifications:

  • Bachelor's Degree in business, accounting, or a related field with a minimum of 14 years of relevant experience, or an Associate Degree with 16 years of experience.
  • Proven ability to maintain confidentiality and exercise discretion in all matters.
  • Strong organizational skills with a keen attention to detail and the ability to manage multiple tasks effectively.
  • Advanced proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
  • Exceptional communication skills, capable of engaging with various stakeholders professionally.