Business Operations Manager

4 weeks ago

Atlanta, Georgia, United States City of Atlanta, GA Full time
Job Summary

We are seeking a highly skilled Business Manager to join our team at the City of Atlanta, GA. The successful candidate will be responsible for overseeing the operation of several areas of administrative services for the Department of Grants & Community Development (DGCD).

The ideal candidate will have a strong background in business administration, finance, and accounting, with a minimum of three years of relevant experience. They will be responsible for assisting the department head in performing professional tasks in the areas of human resources, budgeting, planning, and training.

The Business Manager will also be responsible for representing the department by attending various meetings, training sessions, and programs that require presentations for the department. They will act as a liaison for numerous occasions and work closely with the Finance Manager to prepare the grants personnel paper (including legislation).

The successful candidate will have excellent communication and interpersonal skills, with the ability to work effectively with a diverse range of stakeholders. They will be proactive in developing and improving the administrative functions and have a strong understanding of the principles and processes for providing customer and personal service.

Key Responsibilities
  • Oversee all HR activities and first point of contact; submit RTF for open positions and manage the process, process RTEOs, maintain updated job descriptions, onboard new hires, and offboard separating employees
  • Complete New Employee Orientation (NEO) and required safety training
  • Department timekeeper (HR payroll); resolve payroll issues, submit change sheet for historical timecard adjustments and final vacation payout
  • Monitor time, attendance, and payroll reports
  • Collaborate with HRIS to create and manage position requisitions and job postings in Oracle
  • Authorize and oversee purchasing requests. Collaborate with Procurement to create and manage purchase requisitions, work POs for purchase requisitions, and receive POs in Oracle
  • Manage the maintenance and upkeep of vehicles
  • Develop and recommend office policies, procedures, and systems; ensure smooth office operations
  • Manage General Fund Administrative budget, provide operational metrics for monthly monitoring, run weekly General Fund reports and track expenditures, and ensure function activity codes are correct and funds are allocated
  • Track in conjunction with Fiscal Operations the administrative budgets on all grants (salaries, supplies, training) and track expenditures
  • Administer the department budget by monitoring and tracking expenditures for personnel, operations, and equipment
  • Maintain a running total on all available funding per position, and track where employees are being paid based on grant allocations
  • Provide input and assist with annual and quarterly budget forecasting/projections
  • Work closely with the Finance Manager to prepare the grants personnel paper (including legislation)
  • Process any invoices for unallowable costs, review, approve, and sign disbursements relating to General Fund expenditures
  • Manage record-keeping and documentation of organizational changes
  • Obtain equipment and maintain device inventory
  • Routinely provides work group leadership, guidance, and training to less experienced staff
  • Typically has formal project management and skills development responsibilities
Requirements
  • Bachelor's degree in business/public administration, finance, accounting, or related field
  • Three years of relevant experience in administration and budgeting
  • Excellent communication and interpersonal skills
  • Ability to work effectively with a diverse range of stakeholders
  • Proactive in developing and improving the administrative functions
  • Strong understanding of the principles and processes for providing customer and personal service

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