Administrative Support Specialist

2 months ago


Bloomington, Indiana, United States Proactive MD Full time
Job Summary

The Administrative Assistant plays a vital role in supporting the health center team, ensuring seamless operations and exceptional patient experiences. This position is responsible for providing administrative support, including scheduling, patient communication, and billing, while maintaining a warm and welcoming environment for patients and visitors.

Key Responsibilities
  • Scheduling and Coordination: Schedule appointments, manage calendars, and coordinate with healthcare providers to ensure efficient patient flow.
  • Patient Communication: Greet patients with a warm welcome, direct them to the appropriate areas, and communicate effectively via phone, email, and in-person interactions.
  • Billing and Payment: Handle billing, payment, and insurance-related tasks, ensuring accurate and timely processing.
  • Administrative Support: Provide administrative assistance to the health center team, including data entry, filing, and other tasks as needed.
Requirements
  • Education: High School Diploma or equivalent required.
  • Certifications: Current BLS certification through American Heart Association valid for at least 90 days after start date.
  • Experience: 0-3+ years of relevant experience; previous administrative experience preferred.
  • Skills: Exceptional customer service and communication skills, proficiency in MS Office (Word, PowerPoint, Excel), and experience in a clinical setting preferred.
Work Environment and Physical Requirements
  • This role primarily operates in a professional medical office environment.
  • The physical demands of this job include effective communication, mobility, ability to operate office equipment, and occasional lifting of office products and supplies up to 25-30 pounds.
Position Type and Expected Hours of Work

This role is considered non-exempt. Evening and weekend work may be required depending on the schedule of the individual health and wellness center.



  • Bloomington, Indiana, United States GeorgiaGov Full time

    Job Summary:GeorgiaGov is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office, including tasks such as data entry, document preparation, and record-keeping.Key Responsibilities:Provide administrative support to our...


  • Bloomington, Indiana, United States LongHorn Roofing Inc Full time

    Job OverviewLongHorn Roofing Inc is seeking an experienced Administrative Support Specialist to provide exceptional administrative support to our team. The ideal candidate will possess excellent organizational skills, a strong attention to detail, and the ability to multitask with ease.Responsibilities:Provide administrative support to the team, including...


  • Bloomington, Indiana, United States Crown Staffing - Cincinnati Healthcare Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to manage various administrative tasks and assist with payroll and basic accounting duties.Responsibilities:Process weekly payroll, including monthly and quarterly payroll taxesHandle accounts payable, accounts receivable, and general ledger entries using...


  • Bloomington, Indiana, United States Proactive MD Full time

    Job OverviewProactive MD is seeking a highly skilled Administrative Assistant to provide exceptional support to our health center staff. This role is responsible for scheduling appointments, greeting patients, and handling various administrative duties.Key ResponsibilitiesSchedule appointments for the health center and ensure seamless communication with...


  • Bloomington, Indiana, United States State of Washington Full time

    Job Summary: We are seeking a highly motivated and qualified individual for the position of Office Assistant 3 (OA 3) at the Monroe Correctional Complex. This is a full-time, permanent position with the Department of Corrections.Key Responsibilities:Provide administrative support to the program manager and other staff members.Assist with business services,...


  • Bloomington, Indiana, United States GeorgiaGov Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at GeorgiaGov. The successful candidate will provide administrative support to our office, including data entry, document preparation, and record-keeping.Key ResponsibilitiesProvide administrative support to an upper-level manager, including...


  • Bloomington, Indiana, United States Staffmark Full time

    Administrative Specialist RoleWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Staffmark. As the backbone of our office, you will play a crucial role in streamlining operations and supporting a dynamic team.Key Responsibilities:Provide administrative support to the team, including scheduling, data entry, and...

  • IT Support Specialist

    2 weeks ago


    Bloomington, Indiana, United States Indiana University Full time

    Job SummaryIndiana University is seeking a skilled IT Support Specialist to join our team. As a member of our Client Technology Support staff, you will provide onsite, concierge-style IT support to administrative and auxiliary units across Bloomington and Indianapolis.Key ResponsibilitiesProvide technical support for all user-facing IT service...


  • Bloomington, Indiana, United States Staffmark Full time

    Administrative Specialist OpportunityWe are seeking a highly organized and detail-oriented Administrative Specialist to join our team at Staffmark. As the backbone of our office, you will play a critical role in streamlining operations and supporting a dynamic team.Key Responsibilities:Provide administrative support to the team, including scheduling,...


  • Bloomington, Indiana, United States GeorgiaGov Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at GeorgiaGov. The successful candidate will provide administrative support to our office, including data entry, record-keeping, and filing systems.Key ResponsibilitiesProvide administrative support to an upper-level manager, including...


  • Bloomington, Indiana, United States Piedmont Walton Hospital Full time

    Job Summary:The Healthcare Support Specialist provides high-quality patient care under the supervision of licensed clinical staff. This role requires a strong foundation in medical procedures, treatments, and equipment, as well as excellent communication and interpersonal skills.Responsibilities:Provides direct patient care, including vital sign monitoring,...


  • Bloomington, Indiana, United States HealthCare Support Full time

    Job Title: RN Home Health SpecialistJob Summary:HealthCare Support is seeking a skilled RN Home Health Specialist to join our team for a 13-week contract in Monroe, North Carolina. As a RN Home Health Specialist, you will provide high-quality patient care and support to individuals in their homes.Responsibilities:Provide comprehensive nursing care to...


  • Bloomington, Indiana, United States ESS Education Full time

    Job Summary:As an Education Support Specialist with ESS Education, you will provide instructional support to students in assigned classrooms while the regular teacher is absent. This role requires a high level of organization, flexibility, and communication skills to ensure a smooth learning environment.Key Responsibilities:Implement regular teacher's...


  • Bloomington, Indiana, United States FYZICAL Therapy and Balance Centers Full time

    Job OverviewFYZICAL Therapy and Balance Centers is seeking a highly skilled Medical Administrative Specialist to join our team in Monroe, LA. As the first point of contact for our patients, this role is crucial to our daily operations.Key ResponsibilitiesSchedule appointments and coordinate evaluations, ensuring seamless communication with patients and...

  • IT Support Specialist

    1 month ago


    Bloomington, Indiana, United States Advanced Micro Electronics Full time

    IT Support SpecialistWe are seeking a highly organized and tech-savvy professional to support a large-scale laptop rollout initiative. As an IT Support Specialist, you will be at the forefront of ensuring a large organization is set up with their devices quickly and efficiently.Key Responsibilities:Configure and deploy laptops to employees across various...


  • Bloomington, Indiana, United States GAT Sport Full time

    Job SummaryGAT Sport is seeking a highly organized and detail-oriented Accounts Payable Specialist/ Administrator to join our team. The ideal candidate will have strong organizational skills and ensure invoices are processed accurately and paid timely in accordance with Company's Standard Operating Procedures.This role will support month-end closes by...


  • Bloomington, Indiana, United States Walton County School District Full time

    Job SummaryThe Behavioral Support Specialist provides support to students with behavioral and mental health needs in a school setting. Under the supervision of a Board Certified Behavior Analyst (BCBA), the specialist assists in preparing and implementing behavior plans and collecting relevant data.Key ResponsibilitiesProvide classroom support as assigned by...


  • Bloomington, Indiana, United States Sevita Full time

    Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Our mission is to empower every person to live well and have a fulfilling career. As a Caregiver - Community Support Specialist, you will join a mission-driven team and create meaningful relationships...


  • Bloomington, Indiana, United States Indiana University Full time

    Job SummaryThe College of Arts and Sciences at Indiana University is seeking a highly skilled and experienced Research Administrator to oversee the organization's contracts and grants operations. This is a critical role that requires strong leadership and management skills, as well as a deep understanding of university policies and procedures.Key...


  • Bloomington, Indiana, United States Advanced Heat Treat Corp Full time

    Production Support RoleWe are seeking a skilled Production Support professional to join our team at Advanced Heat Treat Corp in Monroe, Michigan. As a Production Support specialist, you will play a critical role in ensuring the smooth operation of our manufacturing processes.Key Responsibilities:Provide support to Equipment Operators and Technicians by...