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Executive Director of Operations

2 months ago

Beachwood, Ohio, United States C-SUITE ASSISTANTS Full time

A leading family office of ultra-high net-worth individuals is seeking a seasoned professional to fill the role of Director of Administration. This is a new position that will play a critical part in the office's operations.

About the Job:

Key Responsibilities:

  • Recruit and hire staff for multiple properties, including residences and a working farm.
  • Source and hire Estate Managers, Housekeepers, and other support staff.
  • Assist with special projects, including real estate transactions, finance, and insurance.
  • Act as liaison with brokers and other vendors, ensuring timely and accurate documentation.
  • Serve as the primary point of contact for HR, onboarding, offboarding, and answering questions.
  • Purchase gifts for vendors, business associates, and for holidays.
  • Limited off-hour availability for occasional texts or emails.

About You:

Requirements:

  • Minimum of 7 years of experience in a related support position.
  • Background in Estate Management is a plus.
  • BA/BS from a college or university is a plus.
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint, and Outlook).
  • Sophisticated taste level for gift buying.
  • Polished, professional demeanor.
  • Proactive go-getter; no task is too big or too small.
  • Outstanding communication skills.
  • Ability to maintain a high level of discretion and confidentiality.

What We Offer:

  • Salary
  • Benefits (medical, dental, vision)
  • Relocation Package for relocation candidates