Executive Assistant
4 days ago
Particle Measuring Systems is seeking a highly skilled and experienced Executive Assistant to join our leadership team. As a key member of our administrative team, you will provide exceptional support to our President and other senior leaders, ensuring seamless execution of their duties and responsibilities.
Key Responsibilities:- Manage complex travel arrangements for the President and other leaders, including national and international trips.
- Prepare and present regular reports to senior leadership.
- Take detailed and accurate notes during meetings, ensuring that all action items and decisions are captured.
- Provide heavy calendar and email management support for the President, ensuring that all appointments and communications are properly scheduled and responded to.
- Prepare presentations, correspondence, and other materials as requested by senior leadership.
- Handle and maintain access to highly confidential and sensitive materials, ensuring their secure storage and disposal.
- Coordinate regular leadership meetings, including preparation of materials and setup.
- Assist with organization and preparation of materials needed for meetings, including ordering food and printing materials.
- Provide support to other executive team members as needed, ensuring seamless execution of their duties and responsibilities.
- 4 years of experience as an Executive Assistant.
- 4 years of experience with scheduling national and international travel arrangements.
- 4 years of executive calendar management.
- Must be professional, poised, detail-oriented, highly organized, a self-starter, dependable, able to multi-task and manage competing priorities.
- Must have excellent written and verbal communication skills.
- Must have excellent customer-service skills.
- Must have excellent time-management skills.
- Must be able to thrive in a fast-paced, start-up environment.
- Must be able to identify and solve problems independently.
- Advanced proficiency with Word, PowerPoint, Excel, email (preferably Gmail) as well as other technology (project management apps, etc.).
- Previous experience in a mid-size company.
- United States work authorization required.
- Bachelor's degree preferred.
- Medical
- Health Advocate
- Dental
- Vision
- 401(k)
- Flexible Spending Account
- Onsite Wellness Clinic
$28.85 – $38.46/Hour depending upon experience
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