Executive Assistant

4 days ago


Boulder, Colorado, United States Particle Measuring Systems Full time
Job Title: Executive Assistant

Particle Measuring Systems is seeking a highly skilled and experienced Executive Assistant to join our leadership team. As a key member of our administrative team, you will provide exceptional support to our President and other senior leaders, ensuring seamless execution of their duties and responsibilities.

Key Responsibilities:
  • Manage complex travel arrangements for the President and other leaders, including national and international trips.
  • Prepare and present regular reports to senior leadership.
  • Take detailed and accurate notes during meetings, ensuring that all action items and decisions are captured.
  • Provide heavy calendar and email management support for the President, ensuring that all appointments and communications are properly scheduled and responded to.
  • Prepare presentations, correspondence, and other materials as requested by senior leadership.
  • Handle and maintain access to highly confidential and sensitive materials, ensuring their secure storage and disposal.
  • Coordinate regular leadership meetings, including preparation of materials and setup.
  • Assist with organization and preparation of materials needed for meetings, including ordering food and printing materials.
  • Provide support to other executive team members as needed, ensuring seamless execution of their duties and responsibilities.
Requirements:
  • 4 years of experience as an Executive Assistant.
  • 4 years of experience with scheduling national and international travel arrangements.
  • 4 years of executive calendar management.
  • Must be professional, poised, detail-oriented, highly organized, a self-starter, dependable, able to multi-task and manage competing priorities.
  • Must have excellent written and verbal communication skills.
  • Must have excellent customer-service skills.
  • Must have excellent time-management skills.
  • Must be able to thrive in a fast-paced, start-up environment.
  • Must be able to identify and solve problems independently.
  • Advanced proficiency with Word, PowerPoint, Excel, email (preferably Gmail) as well as other technology (project management apps, etc.).
  • Previous experience in a mid-size company.
  • United States work authorization required.
  • Bachelor's degree preferred.
Benefits:
  • Medical
  • Health Advocate
  • Dental
  • Vision
  • 401(k)
  • Flexible Spending Account
  • Onsite Wellness Clinic
Pay Range:

$28.85 – $38.46/Hour depending upon experience


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