Inventory Coordinator

3 days ago


Hopedale, Illinois, United States Hopedale Medical Complex Full time
Job Title: Inventory Coordinator

Join Hopedale Medical Complex as an Inventory Coordinator and play a vital role in ensuring the smooth operation of our facilities.

About the Role:

The Inventory Coordinator is responsible for sourcing and ordering necessary supplies and inventory, as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned.

Key Responsibilities:
  • Count and restock departmental storerooms in the Complex according to par levels.
  • Fill requisitions and deliver supplies to various departments.
  • Verify bar code stickers on supplies and stock shelves as needed.
  • Place orders with vendors for supplies or equipment.
  • Rotate stock on a continual basis and verify outdates.
  • Perform daily office duties, including answering phones, filing, and faxing.
  • Prepare purchase requisitions and/or purchase orders as required.
  • Post and maintain inventory records according to disbursements and receipts.
  • Assist with cycle count inventories and input prices for items with changed costs.
  • Label items chargeable to patients with bar code stickers and verify correct supplies.
  • Receive and verify supplies from delivery personnel and reconcile purchase orders with packing slips.
  • Participate in regular in-service training and quality assurance activities.
  • Monitor inventory quantities to ensure availability to users.
  • Maintain a log of requests, dates, and quantities ordered, and verify correct orders received/returned.
  • Follow up on backordered items and report status to Surgery Manager and Purchasing Manager.
  • Post a weekly summary of backorders and expected delivery dates.
  • Collaborate with colleagues to standardize supplies and workflows.
  • Make recommendations for product substitutions to save costs.
  • Respond to OR price requests via email or Freshdesk.
  • Meet weekly with OR/Central supply staff as scheduled.
  • Review outstanding purchase requisitions with OR Medical Director for signature and/or approval.
  • Assist with support contractual agreements, such as Premier, and apply purchasing agreements when applicable.
  • Work cooperatively with USPS/FEDEX/UPS or Managers and other staff ordering products.
  • Attend and participate in staff meetings for problem resolution.
  • Assess surgical schedule to ensure needed supplies and equipment are available.
  • Act as a resource to staff and physicians, assisting with researching capital equipment and purchases.
  • Assist the Purchasing manager to maintain workflow for implant purchases.
  • Assist with special projects and additional duties as needed.
  • Serve as backup to courier on call schedule as needed.
Compensation:

$17-$19 hourly wage.



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