Inventory Coordinator

2 weeks ago

Hopedale, Massachusetts, United States Hopedale Medical Complex Full time
About the Job

The Inventory Coordinator is a key member of the Hopedale Medical Complex team, responsible for ensuring the efficient management of supplies and inventory across the organization. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities
  • Count and restock departmental storerooms to maintain optimal inventory levels.
  • Fill requisitions and deliver supplies to various departments, ensuring timely and accurate delivery.
  • Verify the accuracy of bar code stickers on supplies and maintain inventory records.
  • Stock and maintain shelves, ensuring a clean and organized workspace.
  • Place orders with vendors for supplies and equipment, negotiating prices and ensuring timely delivery.
  • Rotate stock on a regular basis, verifying expiration dates and maintaining a clean and organized storeroom.
  • Perform daily office duties, including answering phones, filing, and faxing.
  • Prepare purchase requisitions and purchase orders as required by the Sr. Director, Facilities Operations.
  • Post and maintain inventory records, ensuring accurate tracking and reconciliation.
  • Assist with cycle count inventories and input prices for items with changed costs.
  • Label items chargeable to patients with bar code stickers and verify their accuracy.
  • Receive and verify supplies from delivery personnel, reconciling purchase orders with packing slips.
  • Participate in regular in-service training and quality assurance activities.
  • Monitor inventory quantities to ensure availability to users, developing familiarity with all supply inventories to set accurate par levels.
  • Maintain a complete log of requests, including date, quantity ordered, and verification of correct order received/returns.
  • Follow up on back-ordered items and report their status to the Surgery Manager and Purchasing Manager.
  • Post a weekly summary of back orders and expected delivery dates in a designated location.
  • Collaborate with colleagues to facilitate product conversions and equipment trials, ensuring standardization across sites.
  • Make recommendations for product substitutions to save costs and participate in problem-solving and process improvement within the department.
  • Respond to OR price requests via email or Freshdesk.
  • Meet weekly with OR/Central supply staff as scheduled.
  • Review outstanding timely unsigned purchase requisitions with the OR Medical Director to obtain signature and/or approval.
  • Assist with support contractual agreements, such as Premier, and apply purchasing agreements when applicable.
  • Work cooperatively with USPS/FEDEX/UPS managers and other staff ordering products.
  • Attend and participate in staff meetings for problem resolution when needed.
  • Assess the surgical schedule to ensure needed supplies and equipment are available for use.
  • Act as a resource to staff and physicians, assisting with researching impending capital equipment and purchases to educate staff and physicians about costs and alternatives.
  • Assist the Purchasing manager to maintain workflow for implant purchases.
  • Assist with special short- and long-range projects and additional duties as needed.
  • Perform other related work as required or requested.
  • Serve as backup to the courier on-call schedule as needed.
Requirements
  • High school diploma or equivalent experience required.
  • Valid Illinois driver's license, clean driving record, and proof of auto insurance required.
  • Basic math skills required.
  • Computer literacy with fundamental computer skills required to perform essential job-related duties.
  • Motivation, ability to work with minimal supervision, and strong teamwork skills required.
  • Attention to detail and ability to check documents for accuracy on a daily basis required.
  • Ability to communicate well with others and diplomacy when working with teammates and vendors required.
  • Knowledge of medical terminology preferred.
  • Knowledge of medical supplies and equipment preferred.
  • Effective negotiation skills.
  • Ability to be self-motivated, tactful, professional, courteous, and able to work with minimum direct supervision.
  • Excellent communication and customer service skills to effectively communicate ideas both verbally and written required.
  • Ability to assess problems and resolve or escalate to resolve.
  • Strong analytical and problem-solving abilities.
  • Ability to work in a team environment.
  • Strong attention to detail.
  • Prior Healthcare Purchasing/Supply Chain experience strongly preferred.
Physical Demands
  • Work requires ability to lift objects weighing up to 50 pounds daily.
  • Work requires ability to carry objects weighing up to 50 pounds daily.
  • Work requires ability to stand, walk, or kneel.
  • Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity, and color vision and ability to communicate with other people.
  • Work requires ability to use a keyboard (typewriter, word processor, or computer) to enter and transform information or data daily.
  • Work requires the ability to use a keyboard and video display terminal to receive, retrieve, and/or audit information and data daily.
  • Work requires ability to push and/or pull laundry or supply carts, gurneys, or wheelchairs on a regular basis.
  • Must have the ability to read and manipulate all equipment dials/controls.
Compensation Details

17-19 Hourly Wage

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