Administrative Support Specialist

4 days ago

Washington, Washington, D.C., United States RWD Consulting, LLC Full time
Job Summary

The Administrative Specialist provides professional administrative support in the day-to-day operations of the office and assists the Division Chiefs, Branch Chiefs, and/or Operations Coordinators with a variety of administrative tasks.

Key Responsibilities
  • Prepare and/or edit organizational charts, memos, and other general office documents and material as required;
  • Attend meetings and capture and distribute minutes derived from the meetings;
  • Assist the Division Chiefs with travel support;
  • Draft course cables utilizing templates and the Government's cabling system (SMART);
  • Generate reports from data provided as assigned;
  • Create and maintain electronic and hard copy centralized division files in areas such as the budget, travel, and general correspondence;
  • Provide project support and other administrative support as required;
  • Track and monitor flow of all documents from inception to distribution of final copies;
  • Monitor administrative requirements office-wide for the Division Chiefs;
  • Assist with ordering office supplies and reporting needed repairs of office equipment;
  • Serve as back-up to the Office Manager for conducting in- and out-processing procedures for new hire and terminated employees to include assigning workspace, issuing cell phones, generating documentation for computer access and IDs and access programming for all ATA personnel;
  • Assist with preparing general office documents and material as required;
  • Support proper security protocol, act as visitor escort and oversee proper storage and handling of classified documents and the destruction of classified material as directed;
  • Assist the EAA in coordinating information for the WAR;
  • Manage administrative needs, to include the calendar of appointments for conferences and meetings for Division Chiefs; ensure their travel arrangements are completed;
  • Other administrative duties as directed/required by the supervisor;
  • Serve as primary back-up in the absence of the Office Manager;
  • Serve as primary back-up in the absence of the Executive Administrative Assistant;
  • Serve as secondary back-up in the absence of the Visa/Passport Coordinator and Course Materials Assistant.
Requirements
  • Must be a US citizen and possess or be able to obtain/maintain a SECRET clearance;
  • Associates degree or three years of increasingly responsible administrative experience may be substituted for education;
  • Must be organized and have excellent oral and written communication skills;
  • Ability to handle multiple tasks simultaneously;
  • Knowledge of office policies, practices, and procedures;
  • Must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint); experience working with databases is a plus;
  • Ability to work independently.

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