Marketing Assistant

3 weeks ago

Salt Lake, Utah, United States Kimpton Hotel Full time


At Kimpton Hotel, we strive to be the most cherished Hotel & Restaurant Company, and we seek individuals who are genuinely passionate about delivering heartfelt service to our guests and team members.


Key Responsibilities:

We are in search of a proactive individual who can effortlessly adapt to our dynamic environment, is enthusiastic about learning the business, and can effectively assist various departments.

The coordinator will support multiple department leaders with their administrative tasks while also engaging in special projects as needed.

We are looking for someone with exceptional attention to detail, who takes initiative and thrives in a fast-paced office setting.

Proficiency in Microsoft Office applications is essential, along with the ability to manage deadlines, a strong commitment to follow-through, and a dedication to excellence.

The ideal candidate is a resourceful problem-solver, quick at sourcing information, comfortable with numerical data, and adaptable to learning our accounting technology and media database.

We value individuals who enjoy assisting others and are excited to contribute to our teams through their natural curiosity and collaborative spirit.

Daily Tasks:

Manage calendars and proactively organize schedules using sound judgment and discretion. Arrange both recurring and ad hoc meetings, including conference calls. Coordinate meeting logistics, including scheduling rooms, setting up audio-visual equipment, and ordering meals as necessary.

Develop systems to manage priority issues and deadlines through effective email management and support practices. Refer or delegate business inquiries to appropriate team members for resolution. Follow up to ensure that issues are resolved.

Oversee all travel arrangements, including booking transportation and accommodations, and provide travel support as needed, including itinerary adjustments and material shipping.

Conduct research and create original content and presentations based on notes or directives. Compose, proofread, edit, and format written correspondence, agendas, and documents.

Manage invoices and purchase orders through our accounting system, ensuring timely approvals and processing, and support monthly budget reconciliation as necessary.

Handle HR-related administrative tasks, including time reporting, organizational change requests, and onboarding processes for new hires. Assist with special projects as needed, including managing project tracking and vendor contract creation.

Perform general office duties such as greeting visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, and faxing.


Qualifications:
A minimum of five years of experience in an administrative support role, preferably assisting multiple individuals. Proven ability to build long-term professional relationships. Expertise in managing email and conducting organized online research.

Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with payroll and HR systems are required. Ability to quickly reprioritize tasks and adapt to a changing environment. Comfort with ambiguity and the ability to think on your feet are essential.

Proactive and resourceful problem-solving skills are crucial, along with strong follow-up abilities. Must be capable of working independently and collaboratively as part of a team.

High level of confidentiality is required, along with excellent interpersonal and communication skills. A Bachelor's or Associate's degree is preferred.


Language Skills:
Proficiency in reading, writing, and verbal communication is essential for effective interaction with other departments, guests, and vendors. Ability to handle challenging situations with professionalism is necessary.
Physical Demands:

This role requires regular standing, walking, and communication. The ability to lift and move items weighing up to 25 pounds regularly and up to 50 pounds frequently is necessary.

Please note that management reserves the right to modify any of the duties listed above to meet business needs.

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