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Office Coordinator

2 months ago

Naperville, Illinois, United States DHJJ Full time
Position Overview

Salary: $21-$24/hour

About Us

DHJJ is a comprehensive CPA and business advisory firm committed to excellence. Our operations are rooted in our core values, emphasizing accountability, innovative technology, and the professional growth of our team members. We provide a range of benefits including group health insurance, dental and vision coverage, life insurance, additional paid holidays, a 401(k) plan, and profit-sharing opportunities.

Founded in 1974, DHJJ has expanded to a dedicated team of approximately 100 professionals across two locations, including skilled CPAs, tax specialists, and business advisors. Our mission extends beyond traditional accounting; we aim to empower our clients in achieving their objectives.

Your Role

We are in search of a detail-oriented and organized multitasker to become a vital part of our administrative support team. Your professionalism will be essential in managing various critical tasks to ensure smooth daily operations.

Key Responsibilities

  1. Efficiently organizing and digitizing client tax documentation for seamless integration into our automated systems;
  2. Collecting detailed information from new clients to facilitate onboarding across multiple platforms, including organizing digital files and establishing client portals;
  3. Preparing client tax returns for signatures, customizing delivery methods based on client preferences as directed by the accounting team;
  4. Overseeing the flow of documents through client portals and e-signature services;
  5. Responding promptly and professionally to daily requests from the accounting team, including notices and updates to client records;
  6. Providing support to the receptionist as needed, managing phone calls, incoming and outgoing mail, and welcoming clients;
  7. Performing additional duties as assigned.

Essential Skills

  1. Ability to manage multiple tasks simultaneously with professionalism;
  2. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams;
  3. Strong attention to detail and commitment to quality work;
  4. Typing speed of 60 words per minute or more;
  5. Excellent interpersonal and customer service abilities.

Qualifications

  1. High School diploma or equivalent; an Associate's degree in Business Administration or a related field is preferred;
  2. 2-5 years of experience in an administrative role;
  3. Experience in the Professional Services sector is advantageous.

Benefits Overview

  1. Flexible dress code;
  2. Referral bonuses for new hires and clients.

This job description is not exhaustive and may be subject to change. You may be required to undertake additional responsibilities as needed. DHJJ is an equal-opportunity employer.