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Property Assistant

2 months ago

San Francisco, California, United States Ascend Full time
Job Summary

The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests.

Key Responsibilities
  • Administrative Support: Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.
  • Lease Management: Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.
  • Certificate Management: Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.
  • Financial Management: Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
  • Tenant Communication: Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.
  • Event Planning: Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.
Requirements
  • Experience: 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus.
  • Skills: Highly proficient in Microsoft Word, Excel, and Outlook. Professional, reliable, flexible and have a positive, can-do attitude.
  • Education: Bachelor's degree preferred or similar work experience.
Benefits
  • PTO, PST, Medical, Dental, and Vision.
Compensation
  • $18 - $22 Hourly.