Payment Operations Coordinator

3 weeks ago


Trenton, New Jersey, United States Critical Response Group Inc Full time
Job Overview: Payment Operations Coordinator

The Critical Response Group Inc is seeking an experienced Payment Operations Coordinator to oversee financial transactions related to accounts payable. This role involves reviewing and verifying invoices, processing payments, and managing vendor relationships. Key responsibilities include:
  • Invoice Processing
  • Review and verify invoices for accuracy, proper documentation, and approval prior to payment.
  • Enter and upload invoices into the accounting system.
  • Track and resolve any discrepancies related to vendor invoices, purchase orders, or expense reports.
  • Payments
  • Prepare and process electronic transfers, wire transfers, ACH payments, and checks.
  • Schedule and prepare vendor payments, ensuring that all payments are made timely to avoid penalties or late fees.
  • Reconcile accounts payable transactions with vendors.
  • Vendor Management
  • Maintain accurate and up-to-date records of all vendor accounts.
  • Establish and maintain relationships with vendors to resolve any issues related to billing, payments, or discrepancies.
  • Communicate with vendors regarding payment status and respond to inquiries promptly.
  • Expense Reporting
  • Review employee expense reports and reimbursements, ensuring compliance with company policies.
  • Match purchase orders with invoices and ensure accurate recording of expenses.

Requirements:
* Associate or bachelor's degree in accounting, finance, business, or related field (preferred)
* 2-3 years of experience in accounts payable
* Familiarity with accounting software QuickBooks, SAP, Oracle, or other ERP systems
* Proficiency in Microsoft Office, particularly Excel (for reporting, reconciliation, and tracking)
* Strong analytical skills to review financial information, identify trends or discrepancies, and provide insights for improvement.

Salary: $70,000 - $90,000 per annum, depending on experience.

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