Human Resources Generalist

4 weeks ago

San Jose, California, United States IDEC Corporation Full time
Job Summary

We are seeking a highly skilled and detail-oriented HR Coordinator to support our department managers in developing and implementing recruitment, selection, and placement processes for non-exempt personnel. This role is responsible for sourcing qualified candidates, conducting interviews, assisting with onboarding, and managing background checks and references.

Key Responsibilities
  • Collaborate with department managers to identify personnel needs and implement recruitment and selection processes for non-exempt roles.
  • Source candidates, conduct screening interviews, check references and background, and assist in onboarding new hires.
  • Serve as the primary point of contact for candidates regarding benefits and job opportunities. Communicate employment decisions to applicants.
  • Maintain recruitment records and prepare reports on interviews, hires, transfers, promotions, and terminations.
  • Recommend top candidates to supervisors and HR management for final interviews.
  • Analyze wage and salary data to ensure competitive compensation packages for new hires and internal promotions.
  • Administer and manage employee benefits programs, including medical, vision, dental, 401(k), and Section 125 cafeteria plans.
  • Oversee 401(k) enrollments, loans, rollovers, and generate semi-monthly and monthly reports using the Prudential Retirement system.
  • Administer COBRA notifications and payments for new and terminated employees.
  • Coordinate benefit presentations with PBS brokers during open enrollment periods.
  • Manage worker's compensation claims and OSHA recordkeeping.
  • Supervise the annual open enrollment process for employee benefits.
  • Oversee employee timekeeping, review timesheets, and assist with payroll processing.
  • Process 401(k) reports and ensure timely submission post-payroll.
  • Maintain employee records in the HR/Payroll system, including personal, compensation, and benefits data. Serve as a back-up for payroll processing.
  • Monitor Paylocity Time & Attendance, ensuring supervisor approvals for timesheets and requests.
  • Troubleshoot and resolve payroll system discrepancies.
  • Assist in resolving employee relations issues and advise management on appropriate actions.
  • Provide guidance on company policies, government regulations, and compliance requirements.
  • Support the HR Manager in implementing online performance evaluations via Paylocity.
  • Develop and monitor Performance Improvement Plans (PIPs) for underperforming employees, in collaboration with supervisors.
  • Complete and submit government reports such as Department of Labor and EEOC annual surveys.
Requirements

To be successful in this role, you will need:

  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Strong analytical and problem-solving skills.
  • Proficiency in HR/Payroll systems and software.
  • Ability to work in a fast-paced environment and prioritize multiple tasks.
  • High school diploma or equivalent required; associate's or bachelor's degree in HR or related field preferred.

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