Procurement Specialist

2 months ago

Costa Mesa, California, United States Zero Impact Solutions Full time
Job Overview

This is a mid to senior level role that requires a highly motivated individual with a background in construction, coupled with excellent communication skills.

Key Responsibilities
  • Procurement Planning: Plan, schedule and forecast procurement activities for multiple projects.
  • Purchase Management: Purchase general and specialized equipment, materials and subcontractor services for construction projects.
  • Contract Review: Review plans, specifications and contracts to ensure the correct equipment, material and subcontractor services are ordered and/or purchased.
  • Tendering and Quotations: Invite tenders, consult with suppliers and review quotations as well as issue RFQs.
  • Contract Negotiation: Determine or negotiate contract terms and conditions, award supplier contracts or recommend contract awards.
  • Subcontractor Management: Screen subcontractors and ensure compliance, licenses, and legitimacy.
  • Price Management: Provide prices for all materials included in project plans and drawings; while obtaining best vendor quotes.
  • Delivery Management: Work in line with project and construction team to ensure that timely deliveries of materials and contractors is achieved.
  • Supplier Management: Contacting a range of suppliers and subcontractors to obtain quotations for secured and up and coming project and agree lead in and delivery periods.
  • Record Keeping: Keeping detailed records and maintaining a well-organized work schedule.
  • Problem Solving: Dealing effectively with challenges with suppliers and the flow of materials.
  • Compliance: Ensuring compliance with the safety, health, sustainability and environment requirements of materials supplier and services.
  • Team Collaboration: Become a valued member of the project team and attend all monthly internal project review meetings and helping project to run as efficiently as possible and within budget.
  • Cost Management: Providing advice to the Construction Project Managers on the predicted cost of individual items and notify them of any potential cost increases.
  • Financial Reporting: Liaising closely with the accounting team at the tendering stage to ensure that an accurate project cost is provided.
  • Cost Optimization: Preparing and maintaining cost reports in order to maximize efficiency within the business.
  • Supplier Negotiation: Negotiating and agreeing the most favorable terms possible with suppliers once a contract has been secured.
  • Communication: Being able to communicate well in a written and verbal manner, including inductions and explanation of work; working with all staff, from site workers to directors, in a professional and fair manner.
  • Collaboration: Working with the project team and liaising with architects, engineers, surveyors, clients, planners and other professionals and specialists' consultants.
  • Reporting: Attending monthly Management meetings and producing report back on project procurement on each project.
  • Information Request: Requesting information for project through the company RFIs system for projects.
Requirements and Skills
  • Experience: Minimum of 5 years procurement experience in construction or related industry.
  • Education: Undergraduate degree.
  • Work Ethic: Strong work ethic.
  • Communication: Effective oral and written communication skills.
  • Time Management: Ability to prioritize and multi-task in a fast paced environment.

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