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Accounts Payable Manager

2 months ago

Amarillo, Texas, United States American Quarter Horse Association Full time
Job Summary

The American Quarter Horse Association seeks a highly skilled and experienced Accounts Payable Manager to oversee all aspects of accounts payable operations. This key role plays a critical part in ensuring accurate and timely processing of vendor payments, employee reimbursements, and financial record management.

Key Responsibilities
  • Lead and Manage Accounts Payable Team: Provide support, guidance, and mentorship to ensure high performance in a team collaborative work environment.
  • Implement and Maintain Vendor Requisition and Procurement: Utilize strategic sourcing, purchase order processing, and receipt reconciling to ensure efficient and effective vendor management.
  • Develop and Implement Accounts Payable Processes: Create, modify, and document accounts payable procedures to ensure compliance and accuracy.
  • Oversee Day-to-Day Operations: Process invoices and vendor payments in a timely and accurate manner.
  • Ensure Timely and Accurate Remittance Processing: Manage department approvals to ensure seamless payment processing.
  • Compile and Analyze Financial Information: Provide financial reports to management, including payments and cash flow analysis.
  • Maintain Supplier Relations: Manage vendor applications, tax forms, and related documents to ensure compliance.
  • Manage Expense Report Process: Handle employee reimbursement requests, travel expenses, and spend reporting.
  • Develop and Implement Accounting Policies: Ensure compliance with accounting policies, procedures, and internal controls to prevent payment and remittance errors or fraud.
  • Develop Process Improvements: Implement account payable automation to ensure accurate and timely payment processing.
  • Maintain Accurate Financial Records: Perform regular reconciliation to ensure financial accuracy.
  • Build and Maintain Relationships: Foster relationships with employees, accounting, budget, and vendors.
  • Assist with Annual Audit: Support the annual audit process.
  • Assist with IRS Compliance: Process 1099s and other applicable regulations.
  • Manage System Administration: Oversee technology and software associated with accounts payable, remittance processing, and cash outflow functions.
Requirements
  • Knowledge of Economic and Accounting Principles: Adhere to economic and accounting principles.
  • Financial Administrative Rules and Procedures: Understand and follow financial administrative rules and procedures.
  • Pertinent Federal, State, and Local Laws: Comply with pertinent federal, state, and local laws, codes, and regulations.
  • FASB Accounting Standards: Adhere to FASB accounting standards.
  • Auditing Principles and Practices: Understand auditing principles, practices, rules, and regulations.
  • Complex Financial Projects: Manage complex financial projects from inception to conclusion.
  • Financial Systems: Maintain financial systems with multiple reporting dimensions.
  • Problem-Solving: Identify complex problems and develop solutions.
  • Leadership: Provide strong and credible leadership to staff, setting a unified direction for the team.
  • Communication: Communicate clearly and efficiently.
  • Customer Service: Provide customer-service oriented support.
  • Supervision: Supervise staff within the accounts payable operation and function.
Education and Experience
  • Microsoft Office Applications: Proficient in Microsoft Office applications.
  • ERP Experience: Knowledge and experience with Workday or other ERPs.
  • Education: Minimum of a Bachelor's degree in accounting, finance, or business administration.
  • Experience: Minimum of 5 years of direct experience.