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Administrative Support Specialist

2 months ago

Sarasota Florida, United States Castle Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Castle Group. As a key member of our property management team, you will provide exceptional administrative support services to ensure the smooth operation of our vacation rental communities.

Key Responsibilities
  • Provide administrative support to the property management team, including answering phones, responding to resident inquiries, and processing work orders.
  • Maintain accurate and up-to-date records, including resident files, mail, and office supply inventory.
  • Assist with the preparation of reports, newsletters, and other communications as needed.
  • Perform property inspections and provide feedback to the Community Association Manager.
  • Assist with the review of leases, new owner approval packages, and other administrative tasks as assigned.
Requirements
  • High school diploma required; Associates degree with a concentration in business preferred.
  • Two to three years of related work experience, with a strong administrative background and excellent customer service skills.
  • Intermediate command of computer hardware and software, including Microsoft Windows, Word, Excel, PowerPoint, and Outlook.
  • Ability to work extended hours and weekends as needed, with occasional travel for training sessions.
Working Conditions

The majority of work will be completed indoors in a temperature-controlled environment with little to moderate noise levels.

Disclaimer: This job description is not all-inclusive and is subject to change at any time.