Current jobs related to Executive Administrative Specialist - West Chicago, Illinois - S&K Building Services

  • Administrative Support Specialist

    4 days ago

    Chicago, Illinois, United States Uline Full time

    Administrative Support SpecialistAbout the RoleUline is seeking an experienced Administrative Support Specialist to join our Executive Operations team. As a trusted partner, you will provide administrative support to our executive team, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to Uline's Executive Operations...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Axelon Full time

    Job SummaryAs an Administrative Support Specialist at Axelon, you will provide high-level administrative support to our team of surgeons. This role requires a minimum of 3 years of administrative experience, preferably in a hospital setting. Your responsibilities will include managing calendars, submitting expenses, and creating meeting agendas. You will...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Careers Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Careers In Nonprofits. As an Administrative Support Specialist, you will provide administrative and fundraising clerical support to the Development Coordinator.Key Responsibilities:Assist with copying, scanning, and working effectively with Microsoft Office productsSet up...

  • Administrative Support Specialist

    2 weeks ago

    North Chicago, Illinois, United States US Tech Solutions Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team at US Tech Solutions. As an Administrative Support Specialist, you will provide general administrative support to our executives and teams, ensuring the smooth operation of our business.Key ResponsibilitiesProvide administrative support to executives and teams,...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Career Group Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Career Group. As an Executive Assistant, you will provide comprehensive support to our partners and team members, ensuring seamless day-to-day operations.Key Responsibilities:Manage complex...

  • IT Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant for our client, a leading global law firm with a reputation for excellence in providing a broad range of legal services.Job Description:In...

  • Administrative Support Specialist

    2 months ago

    Chicago, Illinois, United States Bowhead UIC Technical Services Full time

    Job SummaryBowhead / UIC Technical Services is seeking a highly organized and detail-oriented Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, and performing various administrative...

  • Administrative Support Specialist

    3 weeks ago

    Chicago, Illinois, United States Chicago Metropolitan Agen Full time

    Job OverviewThe Chicago Metropolitan Agency for Planning (CMAP) is seeking a highly skilled Administrative Support Specialist to provide exceptional support to the Executive Director and senior staff. As a key member of the team, you will be responsible for managing complex calendars, coordinating meetings, and performing a range of administrative tasks.The...

  • Executive Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Beacon Hill Full time

    We are seeking a highly skilled and experienced Executive Support Specialist to join our team at Beacon Hill. This individual will provide exceptional administrative support to a leader of the firm, ensuring seamless day-to-day operations and maintaining a high level of confidentiality and discretion.Key Responsibilities:Manage and maintain multiple...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Bank of Montreal Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our executives and teams, ensuring seamless day-to-day operations and contributing to the overall success of our business.Key ResponsibilitiesProvide administrative support to executives...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States El Milagro Inc. Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our senior-level management team. The ideal candidate will possess excellent communication skills, both written and verbal, and be proficient in MS Office.Key Responsibilities:Manage executive calendars, schedule meetings, and...

  • Executive Administrative Assistant

    3 weeks ago

    Chicago, Illinois, United States Gateway Recruiting, INC. Full time

    Job Title: Executive Administrative AssistantGateway Recruiting, INC. is seeking a highly skilled and experienced Executive Administrative Assistant to provide exceptional support to our Senior Vice President and General Counsel, Americas. Key Responsibilities:Manage calendars for executives and customer visits, including scheduling meetings and conference...

  • Executive Administrative Assistant

    1 month ago

    Chicago, Illinois, United States Singerman Real Estate Full time

    Singerman Real Estate is seeking an experienced Office Manager to join our team. The ideal candidate will have a proven track record in office management, executive team assistance, and event planning. We are looking for someone with excellent management, customer service, administrative, and organizational skills to facilitate the smooth operation of our...

  • Administrative Support Specialist for Nursing Administration and Quality

    1 week ago

    Chicago, Illinois, United States Humboldt Park Health Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to support the Nursing Administration and Quality department at Humboldt Park Health. The ideal candidate will possess exceptional analytical skills, be proficient in taking accurate and comprehensive meeting minutes, and demonstrate the ability to handle confidential...

  • IT Administrative Support Specialist

    3 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: IT Administrative Support SpecialistLocation: Chicago, ILIndustry: Legal / Professional ServicesPay: $78,000 - $85,000 per yearAbout Our Client:Addison Group is seeking an experienced Administrative Assistant to provide critical support to senior IT leaders in our client's IT department.Job Description:In this position, you will serve as an IT...

  • Administrative Support Specialist

    1 week ago

    Chicago, Illinois, United States Kareer Katalyst Full time

    Job DescriptionWe are seeking an Administrative Support Specialist to support the daily operations of our Chicago office. This role will involve providing administrative assistance to our team, ensuring the smooth operation of our office.Key Responsibilities:Field inbound communications, answering phone calls and responding to email inquiries as...

  • Executive Administrative Assistant

    4 weeks ago

    Chicago, Illinois, United States Singerman Real Estate Full time

    Office Manager and Executive AssistantSingerman Real Estate is seeking an experienced Office Manager and Executive Assistant to join our team. The ideal candidate will have a proven track record in office management, executive team assistance, and event planning. Key responsibilities include:Key Responsibilities:Provide administrative support to the managing...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States AEG Full time

    In order to be considered for this role, after clicking on the application link and being redirected, you must fully complete the application process on the follow-up screen.The Administrative Support Specialist will provide administrative support to all departments as needed. Primarily administrative duties may include, but are not limited to, assisting...

  • Senior Executive Protection Specialist

    1 week ago

    Chicago, Illinois, United States WES Health System Full time

    We are seeking a highly skilled and experienced Senior Executive Protection Specialist to join our team at WES Health System. This is a part-time position that requires providing the highest level of safety and service to our executives, primarily the company CEO and Board Chairperson.The ideal candidate will possess previous security experience, outstanding...

  • Administrative Support Specialist

    2 weeks ago

    Chicago, Illinois, United States Addison Group Full time

    Job Title: Administrative Support SpecialistLocation: On-siteIndustry: LegalPay: $55,000 - $57,000About Our Client:Addison Group is partnering with a well-established small law firm in downtown Chicago. This firm offers a close-knit team environment, opportunities for growth, and generous benefits for dedicated employees.Job Description:The Administrative...

Executive Administrative Specialist

2 months ago

West Chicago, Illinois, United States S&K Building Services Full time

S&K Building Services is seeking a dedicated Office Coordinator to join our team. In this role, you will be instrumental in delivering exceptional service to our clients while managing various administrative functions. Your duties will encompass the precise handling of Accounts Receivables and the smooth operation of office activities.

KEY RESPONSIBILITIES

  • Assist the branch by managing phone communications, scheduling appointments, and fostering customer relationships.
  • Address online inquiries and prepare proposals.
  • Verify and confirm work order schedules.
  • Input invoices and statements into our system; ensure timely distribution to clients.
  • Oversee Accounts Receivables and align QuickBooks data with corporate records.
  • Support inventory procurement processes.
  • Develop and maintain Standard Operating Procedures (SOPs) and operational guidelines.
  • Perform additional tasks as assigned by the Branch Manager.

QUALIFICATIONS

  • A minimum of 2 years in an administrative capacity.
  • Proficient in technology with strong computer skills across various software platforms.
  • Experienced in Microsoft Word, Excel, Teams, and Outlook.
  • Familiarity with QuickBooks Online is essential.
  • Strong data entry capabilities.
  • Detail-oriented with a focus on accuracy.
  • Adept at analytical problem-solving, capable of identifying discrepancies and implementing solutions.
  • Excellent communication skills, both verbal and written.
  • Results-driven and able to manage multiple priorities in a fast-paced environment.
  • Must reside in the local area and be available for in-office work.
  • Willingness to work a standard schedule.

PREFERRED EXPERIENCE

  • Experience with customer relationship management (CRM) systems.
  • Background in managing Accounts Receivables.
  • Familiarity with the Field Services sector.

OUR OFFERINGS

  • Competitive hourly wage.
  • Weekly payment schedule.
  • Comprehensive health care benefits including medical, dental, and vision.
  • Retirement savings plan with company matching.
  • Paid time off and holidays.
  • Opportunities for training and professional development.