Administrative Support Specialist for Nursing Administration and Quality

4 weeks ago


Chicago, Illinois, United States Humboldt Park Health Full time

We are seeking a highly organized and detail-oriented Administrative Support Specialist to support the Nursing Administration and Quality department at Humboldt Park Health. The ideal candidate will possess exceptional analytical skills, be proficient in taking accurate and comprehensive meeting minutes, and demonstrate the ability to handle confidential information with discretion.

Key Responsibilities:
  • Provide high-level administrative support to executives in the Nursing Administration and Quality department.
  • Analyze data and create reports to inform decision-making.
  • Attend meetings, take detailed minutes, and distribute them promptly to stakeholders.
  • Manage the Nursing Administration and Quality calendars, scheduling meetings and appointments.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Represent the Nursing Administration and Quality department and Humboldt Park Health in a professional and congenial manner in person, in telephone conversations, and in written correspondence.
  • Compose letters and statements independently, requiring application of hospital policies, rules, and regulations, and monitor follow-up for all distributions that require responses.
  • Primary contact for department managers, staff, and outside parties as it relates to the Nursing and Quality department.
Requirements:
  • Associate's degree; Bachelor's degree preferred.
  • Proven experience as an Executive Assistant.
  • Exceptional analytical skills with the ability to analyze data and provide actionable insights.
  • Proficient in taking accurate and comprehensive meeting minutes.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other related software.
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management skills with the ability to multitask.
  • Attention to detail and a high accuracy in work.
  • Ability to handle sensitive and confidential information with discretion.
  • High level of professionalism and attention to detail.
  • Ability to work independently and meet tight deadlines.


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