Business Operations Specialist

3 weeks ago


Philadelphia, Pennsylvania, United States Trustees of University of Pennsylvania Full time
Business Operations Specialist for Trustees of University of Pennsylvania

**About the Role**

As a Business Operations Specialist at Trustees of University of Pennsylvania, you will play a vital role in supporting the university's business operations. This position offers a unique opportunity to work in a fast-paced environment, collaborating with a talented team to drive business success.

**Key Responsibilities**

- Prepare and process hiring paperwork, ensuring compliance with university policies and procedures.
- Maintain and track faculty, staff, and student salary distributions, providing accurate and timely information to stakeholders.
- Manage recruitment and hiring of international scholars, preparing visa paperwork as required.
- Prepare faculty hiring, appointment, and reappointment paperwork, ensuring seamless onboarding processes.
- Coordinate appointment process for Postdocs, facilitating their successful integration into the university community.
- Process weekly and work-study payroll, ensuring timely and accurate payments to employees.

**Grant Administration**

- Create and update salary grids, ensuring alignment with university policies and procedures.
- Prepare and enter payroll reallocations, facilitating efficient and accurate payroll processing.
- Run BEN/Business object reports, providing data-driven insights to inform business decisions.
- Prepare quarterly and semiannual effort reports, ensuring compliance with university requirements.

**Required Skills and Qualifications**

- Bachelor's degree and 5-7 years business experience or an equivalent combination of education and experience required.
- Master's degree preferred.
- Experience with grant accounting.
- Excellent spreadsheet, and written and interpersonal communication skills.
- Workday training strongly preferred.

**Salary and Benefits**

- Estimated salary range: $51,824.00 - $81,000.00 Annual Rate.
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
- Flexible spending accounts for eligible health care and dependent care expenses.
- Tuition assistance for you, your spouse, and your dependent children.
- Generous retirement plans, including Basic, Matching, and Supplemental retirement plans.
- Time away from work for relaxation, vacations, and personal affairs.
- Long-term care insurance for faculty and staff, and their eligible family members.
- Wellness and work-life resources, including programs and resources to support health, family, and work-life balance.
- Professional and personal development opportunities, including resources to advance personally and professionally.
- University resources, including libraries, athletic facilities, and cultural and recreational activities.
- Discounts and special services, including arts, entertainment, transportation, and mortgages.

**Why Join Us?**

- Join a dynamic team of professionals who are passionate about supporting the university's business operations.
- Enjoy a comprehensive benefits package, including health, life, and flexible spending accounts.
- Take advantage of tuition assistance for you and your family.
- Contribute to the success of the university's business operations, driving growth and innovation.
- Enjoy a dynamic and supportive work environment, with opportunities for professional and personal development.

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