Procurement Functional Systems Administrator

4 weeks ago


Chicago, Illinois, United States Illinois Institute of Technology Full time

Job Summary

The Procurement Functional Systems Administrator serves as the primary interface between campus end users, vendors, and procurement solution providers to ensure that the procurement systems, including Unimarket (eProcurement), Banner Financial System (ERP), and Visa Spend Clarity (P-Card), are administered effectively and according to university policies and procedures.

Key Responsibilities

  • Vendor enablement and management: review campus supplier requests and facilitate the new supplier registration, verification, and creation process in a timely and accurate manner in the Unimarket and Banner systems.
  • Procurement Card program administration and management: review new P-Card applications, set up new users and new P-Cards in the Visa Spend Clarity system, manage and ensure P-Card holders complete the monthly reconciliation process in a timely manner and according to university policies.
  • Systems administration and error resolutions: perform functional administrative tasks for all procurement related systems, including eProcurement system (Unimarket), Banner Finance, and P-Card system (Visa Spend Clarity).
  • Document in-systems procure-to-pay processes, design, and develop training methodology and training materials for campus end users.
  • Develop relationships with other institutions of Higher Education on the same solution platforms to facilitate knowledge-sharing, monitor and review upcoming functional changes to the applications, and identify and implement opportunities to optimize the university's utilization of the solutions.
  • Generate standard and custom data reports out of the various systems and provide analysis to identify usage trends, adoption rates, improvement opportunities, and assist team members and leadership in the overall procure-to-pay process management.

Requirements

  • Bachelor's degree in a relevant field.
  • A minimum of three (3) years relevant experience.
  • Ability to quickly learn and become subject matter experts in various systems required.
  • Proficient Microsoft Excel, Word, and PowerPoint skills required.
  • Self-motivated with great attention to detail and accuracy.
  • Excellent critical thinking and problem-solving skills required.
  • Excellent interpersonal and customer services skills required for team work and collaboration with various parties.

About Illinois Institute of Technology

Illinois Institute of Technology is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA employer dedicated to building a community of excellence, equity, inclusion, and diversity.


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