Invoice Processor Accounts Payable Specialist
3 weeks ago
Penn Medicine is a leading academic medical center dedicated to providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.
The Accounts Payable Invoice Processor is responsible for reviewing and approving all vendor invoices, both those referencing a UPHS Purchase Order and Non Purchase Order Related Invoices.
PO Invoices will be matched to the associated purchase order and corresponding receiving report (the three-way match). Contract Invoices will be matched to the associated contract number (two-way match) or sent to department for approval and verification.
Non PO invoices will be audited for policy compliance and data accuracy. The Invoice Processor is responsible to identify discrepant invoices, route invoices accordingly and provide invoice status information to customers, both vendors and UPHS Departments, and assist in the resolution of discrepant invoices.
Responsibilities:
- Validate extracted data fields for accuracy and invoice image for quality.
- Route Discrepant Invoices to appropriate Discrepant Resolution queues.
- Perform Invoice matching tasks, including verifying terms, AOC's, etc.
- Initiate Routing Flows for Non PO Invoices and identified Contact Invoices.
- Respond to customer inquiries, assist in the invoice resolution process, and resolve credit holds.
- Manage Fast Payment Discount invoices to ensure timely payment.
- Meet predefined volume expectations as defined by management.
Requirements:
- H.S. Diploma/GED (Required)
- 1+ years of experience working in Accounts Payable/Accounting Role (Required)
Skills & Abilities:
- Basic Excel
- Ability to create and manipulate spreadsheets
- Ability to use Infor List View Reports
- Knowledge of invoice Matching Rules / Discrepant Invoice Rules
- Knowledge of 1099 Determination Rules
- Knowledge of Payment Discount Concepts
- Knowledge of Add on Cost Rules, including Freight on Board, Taxes, etc.
Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
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