Invoice Processor Accounts Payable Specialist

3 weeks ago


Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

Penn Medicine is a leading academic medical center dedicated to providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.

The Accounts Payable Invoice Processor is responsible for reviewing and approving all vendor invoices, both those referencing a UPHS Purchase Order and Non Purchase Order Related Invoices.

PO Invoices will be matched to the associated purchase order and corresponding receiving report (the three-way match). Contract Invoices will be matched to the associated contract number (two-way match) or sent to department for approval and verification.

Non PO invoices will be audited for policy compliance and data accuracy. The Invoice Processor is responsible to identify discrepant invoices, route invoices accordingly and provide invoice status information to customers, both vendors and UPHS Departments, and assist in the resolution of discrepant invoices.

Responsibilities:

  • Validate extracted data fields for accuracy and invoice image for quality.
  • Route Discrepant Invoices to appropriate Discrepant Resolution queues.
  • Perform Invoice matching tasks, including verifying terms, AOC's, etc.
  • Initiate Routing Flows for Non PO Invoices and identified Contact Invoices.
  • Respond to customer inquiries, assist in the invoice resolution process, and resolve credit holds.
  • Manage Fast Payment Discount invoices to ensure timely payment.
  • Meet predefined volume expectations as defined by management.

Requirements:

  • H.S. Diploma/GED (Required)
  • 1+ years of experience working in Accounts Payable/Accounting Role (Required)

Skills & Abilities:

  • Basic Excel
  • Ability to create and manipulate spreadsheets
  • Ability to use Infor List View Reports
  • Knowledge of invoice Matching Rules / Discrepant Invoice Rules
  • Knowledge of 1099 Determination Rules
  • Knowledge of Payment Discount Concepts
  • Knowledge of Add on Cost Rules, including Freight on Board, Taxes, etc.

Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.



  • Philadelphia, Pennsylvania, United States Pennsylvania Medicine Full time

    Job SummaryPenn Medicine is committed to delivering exceptional patient care, advancing medical research, and educating future healthcare leaders. As an Invoice Processor Accounts Payable, you will play a vital role in ensuring the timely and accurate processing of vendor invoices.Key ResponsibilitiesVerify the accuracy of extracted data fields and invoice...


  • Philadelphia, Pennsylvania, United States Ethos Full time

    Accounts Payable SpecialistEthos Cannabis is seeking a highly motivated and detail-oriented Accounts Payable Specialist to join our team. As a key member of our accounting department, you will be responsible for processing and reconciling vendor statements, preparing and maintaining accounts payable files, and ensuring timely payment of invoices.Key...


  • Philadelphia, Pennsylvania, United States Cordia Resources by Cherry Bekaert Full time

    Accounts Payable Specialist OpportunityCordia Resources by Cherry Bekaert is partnering with a mid-size firm in the services industry to find a skilled Accounts Payable Specialist. This role is available on a permanent or contract-to-hire basis.Key Responsibilities:Process full-cycle Accounts Payable work into the company's legacy ERP systemEnter vendor...


  • Philadelphia, Pennsylvania, United States Team Clean Inc. Full time

    Job Title: Accounts Payable and Receivable SpecialistAt Team Clean Inc., we are seeking a highly skilled and detail-oriented Accounts Payable and Receivable Specialist to join our finance team.Key Responsibilities:Manage all aspects of accounts payable and receivable functions, ensuring accuracy and timeliness of invoices and payments.Generate and send out...


  • Philadelphia, Pennsylvania, United States Ethos Full time

    Job Title: Accounts Payable SpecialistEthos Cannabis is a multi-state cannabis company with operations in the cultivation, processing, and dispensing of cannabis in Pennsylvania, Massachusetts, and Ohio. Our goal is to have a clear and compelling consumer-centric vision focused on helping individuals feel and live better through their experiences with...


  • Philadelphia, Pennsylvania, United States Nu-Vision HR Associates Full time

    Job Title: Contract Accounts Payable Administrator Job Overview: We are seeking a detail-oriented Accounts Payable Administrator with significant experience in managing accounts payable processes and knowledge of federal housing regulations. The ideal candidate will have a strong foundation in accounting, either through a BA degree in Accounting or a...


  • Philadelphia, Pennsylvania, United States JM Chandler Dream Builders Full time

    Job SummaryWe are seeking a highly skilled Accounts Payable Administration professional to join our team at JM Chandler Dream Builders. As an Accounts Payable Administration professional, you will be responsible for analyzing, verifying, and reconciling accounts payable records, as well as performing related duties as required or assigned.Key...


  • Philadelphia, Pennsylvania, United States Nu-Vision HR Associates Full time

    Job Title: Contract Accounts Payable AdministratorLocation: Philadelphia, PA (onsite)Type: ContractJob Overview:We are seeking a detail-oriented Accounts Payable Administrator with significant experience in managing accounts payable processes and knowledge of federal housing regulations. The ideal candidate will have a strong foundation in accounting, either...


  • Philadelphia, Pennsylvania, United States Nu-Vision HR Associates Full time

    Job Title: Contract Accounts Payable AdministratorLocation: OnsiteJob Overview:We are seeking a detail-oriented Accounts Payable Administrator with significant experience in managing accounts payable processes and knowledge of federal housing regulations. The ideal candidate will have a strong foundation in accounting, either through a BA degree in...


  • Philadelphia, Pennsylvania, United States Nu-Vision HR Associates Full time

    Job Title: Contract Accounts Payable AdministratorLocation: Philadelphia, PAType: ContractJob Overview:We are seeking a detail-oriented Accounts Payable Administrator with significant experience in managing accounts payable processes and knowledge of federal housing regulations.The ideal candidate will have a strong foundation in accounting, either through a...


  • Philadelphia, Pennsylvania, United States JM Chandler Dream Builders Full time

    Job SummaryWe are seeking a highly skilled Accounts Payable Administration professional to join our team at JM Chandler Dream Builders. As an Accounts Payable Administration professional, you will be responsible for analyzing, verifying, and reconciling accounts payable records, as well as performing related duties as required or assigned.Key...


  • Philadelphia, Pennsylvania, United States The Wistar Institute of Anatomy & Biology Full time

    Job Title: Senior Accounts Payable AssociateThe Wistar Institute is a world-renowned research institution dedicated to advancing the understanding of cancer, immunology, and infectious disease.We are seeking a highly skilled Senior Accounts Payable Associate to join our Finance and Purchasing department. The successful candidate will play a critical role in...


  • Philadelphia, Pennsylvania, United States The Wistar Institute Full time

    Job Title: Senior Accounts Payable AssociateThe Wistar Institute is a world-renowned leader in early-stage discovery science, focusing on cancer, immunology, and infectious disease research. Our dynamic environment fosters collaboration among scientists, academic partners, and industry experts, driving research advancements from bench to bedside.Job...


  • Philadelphia, Pennsylvania, United States Coating and Converting Technologies, LLC Full time

    Job DescriptionCoating and Converting Technologies, LLC is seeking a detail-oriented AP/AR Specialist to manage our Accounts Payable and Accounts Receivable processes.About the Role:Process AP/AR transactions and execute weekly check runs.Contact past-due accounts weekly via phone and email.Apply customer payments accurately and maintain financial...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Job Summary:The IT Financial Support Specialist will assist with the financial management of the Office of Telecommunications and ITS by being the primary processor for all bills, invoices and encumbrances related to the operations of Telecommunications and other IT related services.Responsibilities include monitoring and reconciling operating and capital...


  • Philadelphia, Pennsylvania, United States Anywhere Real Estate Full time

    Job SummaryWe are seeking a highly skilled Accounts Payable Analyst II to join our team at Anywhere Real Estate. As a key member of our accounting department, you will be responsible for ensuring the accurate and timely payment of supplier invoices, as well as maintaining strong relationships with internal and external customers.Key ResponsibilitiesAudit...


  • Philadelphia, Pennsylvania, United States TAAK - Recruitment Full time

    Job Title: Accounts Payable AdministratorJob Type: On-Site ContractContract: W2 - 6 monthsContract Rate: To be discussedJob SummaryTAAK - Recruitment is seeking an experienced Accounts Payable Administrator to join our team. The successful candidate will be responsible for analyzing, verifying, and reconciling accounts payable records, as well as planning,...


  • Philadelphia, Pennsylvania, United States KENCCID Full time

    Job SummaryKenCCID is seeking a highly skilled and organized Accounts Payable Coordinator to join our team. The successful candidate will be responsible for managing the company's payable accounts, ensuring timely and accurate payments to vendors and suppliers.Key Responsibilities:Process and verify invoices for paymentManage vendor relationships and...


  • Philadelphia, Pennsylvania, United States Beacon Hill Full time

    We are seeking a highly skilled Accounts Payable Professional to join our team at Beacon Hill. As an Accounts Payable Specialist, you will play a critical role in supporting our finance department and contributing to the firm's growth and success.The ideal candidate will have a strong understanding of accounts payable processes, including vendor management,...


  • Philadelphia, Pennsylvania, United States Michael Page Full time

    About Our ClientOur client is a reputable Manufacturing company with a diverse product portfolio.Job SummaryWe are seeking an experienced Accounts Payable Manager to oversee the end-to-end accounts payable and receivable processes, ensuring accurate and timely reconciliation of accounts, resolving discrepancies and variances. The successful candidate will...