Accounts Payable and Receivable Specialist

3 days ago


Philadelphia, Pennsylvania, United States Team Clean Inc. Full time
Job Title: Accounts Payable and Receivable Specialist

At Team Clean Inc., we are seeking a highly skilled and detail-oriented Accounts Payable and Receivable Specialist to join our finance team.

Key Responsibilities:

  • Manage all aspects of accounts payable and receivable functions, ensuring accuracy and timeliness of invoices and payments.
  • Generate and send out invoices to clients, track and manage accounts receivable balances, and follow up on overdue accounts.
  • Monitor aging reports, engage in proactive collections efforts, and work with the sales and operations team to resolve client billing disputes.
  • Accurately record and reconcile all payments received, prepare regular accounts receivable reports, and maintain detailed records of client communications and payment agreements.
  • Implement and improve invoicing and collection processes to ensure maximum efficiency and cash flow.
  • Manage vendor relationships, receive and verify incoming vendor invoices, and ensure timely payment to vendors in accordance with payment terms.
  • Communicate with vendors to resolve discrepancies, answer inquiries, and clarify payment terms or any issues with invoices.
  • Process weekly check runs, ACH payments, or other methods as required for paying bills, and ensure compliance with tax regulations.
  • Reconcile accounts payable balances with vendor statements, maintain organized records of all payments and expenses, and collaborate with the finance team to prepare monthly financial reports.

Requirements:

  • Bachelor's degree in accounting, finance, business administration, or related field preferred.
  • Minimum of 3-5 years of experience in accounts payable and receivable, preferably within a service-based or cleaning industry.
  • Proficiency with accounting software, strong understanding of accounting principles, GAAP, and financial reporting.
  • Proven track record of managing collections and maintaining positive client relationships, excellent communication skills, and high attention to detail.
  • Strong organizational skills, ability to prioritize workload in a fast-paced environment, and ability to work both independently and collaboratively as part of a team.

Preferred Skills:

  • Experience with automated accounts payable/receivable systems, experience in the cleaning or facilities management industry, and strong problem-solving skills.
  • Familiarity with various payment methods and best practices for managing cash flow, and ability to work in a standard office environment with occasional remote work possible.

Compensation and Benefits:

  • Competitive salary based on experience, health, dental, and vision insurance, paid time off and holidays, retirement plan with company match, and opportunities for professional development and growth within the company.


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