Accounts Payable and Receivable Specialist
3 days ago
At Team Clean Inc., we are seeking a highly skilled and detail-oriented Accounts Payable and Receivable Specialist to join our finance team.
Key Responsibilities:
- Manage all aspects of accounts payable and receivable functions, ensuring accuracy and timeliness of invoices and payments.
- Generate and send out invoices to clients, track and manage accounts receivable balances, and follow up on overdue accounts.
- Monitor aging reports, engage in proactive collections efforts, and work with the sales and operations team to resolve client billing disputes.
- Accurately record and reconcile all payments received, prepare regular accounts receivable reports, and maintain detailed records of client communications and payment agreements.
- Implement and improve invoicing and collection processes to ensure maximum efficiency and cash flow.
- Manage vendor relationships, receive and verify incoming vendor invoices, and ensure timely payment to vendors in accordance with payment terms.
- Communicate with vendors to resolve discrepancies, answer inquiries, and clarify payment terms or any issues with invoices.
- Process weekly check runs, ACH payments, or other methods as required for paying bills, and ensure compliance with tax regulations.
- Reconcile accounts payable balances with vendor statements, maintain organized records of all payments and expenses, and collaborate with the finance team to prepare monthly financial reports.
Requirements:
- Bachelor's degree in accounting, finance, business administration, or related field preferred.
- Minimum of 3-5 years of experience in accounts payable and receivable, preferably within a service-based or cleaning industry.
- Proficiency with accounting software, strong understanding of accounting principles, GAAP, and financial reporting.
- Proven track record of managing collections and maintaining positive client relationships, excellent communication skills, and high attention to detail.
- Strong organizational skills, ability to prioritize workload in a fast-paced environment, and ability to work both independently and collaboratively as part of a team.
Preferred Skills:
- Experience with automated accounts payable/receivable systems, experience in the cleaning or facilities management industry, and strong problem-solving skills.
- Familiarity with various payment methods and best practices for managing cash flow, and ability to work in a standard office environment with occasional remote work possible.
Compensation and Benefits:
- Competitive salary based on experience, health, dental, and vision insurance, paid time off and holidays, retirement plan with company match, and opportunities for professional development and growth within the company.
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