Administrative Assistant Professional
1 week ago
We are seeking a highly skilled and detail-oriented Administrative Assistant to join our Program Development Department at Tarzana Treatment Centers, Inc. This role is pivotal in providing comprehensive support to the department, ensuring the smooth operation of daily activities.
Key Responsibilities- Collaborate with administrative staff to maintain consistent departmental support and coverage.
- Coordinate and schedule meetings and send timely reminders to stakeholders.
- Maintain meticulous records and minutes for departmental meetings, and ensure documentation is up-to-date and accessible on SharePoint sites.
- Systematic filing and organization of contracts, correspondence, and departmental communications.
- Oversee the logging, scanning, and routing of departmental mail as directed.
- Review, process, and maintain current files of all departmental staffing, schedules, and status changes to ensure compliance with organizational requirements.
- Manage a repository of operational tasks with necessary follow-ups, including bi-monthly payroll processing, department materials, and equipment requests.
- Oversee logistics for monthly supply management requests and coordinate the distribution of supplies.
- Perform additional administrative duties as assigned by the Department Director or senior management.
High school diploma required. Two (2) year college degree, preferred. Extensive secretarial skills and knowledge of computer systems preferred.
ExperienceTwo (2) consecutive years in administration in a mental health or chemical dependency facility, preferred.
Equal Opportunity EmployerTarzana Treatment Centers, Inc. does not discriminate as to race, nationality, religion, gender, sexual orientation, and disability in its hiring practices.
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