Procurement Specialist for Capital Projects

4 days ago

Seattle, Washington, United States Sound Transit Full time
Job Summary

We are seeking a highly skilled Procurement Specialist to join our team at Sound Transit. As a key member of our Procurement and Contracts Division, you will be responsible for managing procurement and contract administration functions for architectural and engineering services and construction projects.

Key Responsibilities
  • Analyze procurements to determine the most appropriate procurement approach and provide guidance to internal stakeholders on procurement policies and procedures.
  • Develop and manage the procurement process for architectural and engineering and public works projects, ensuring compliance with federal and state laws, rules, and regulations.
  • Guide project teams in the development of project scope, selection criteria, and scoring, and review and recommend changes to technical specifications to ensure compliance with applicable laws and regulations.
  • Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with laws and regulations.
  • Conduct responsiveness reviews and use professional judgment to determine responsiveness.
  • Manage the negotiation process for architectural and engineering services, including developing negotiation strategies and negotiating contract terms and conditions.
  • Ensure contracts include agreed-upon terms, conditions, costs, and other required items and execute between all parties.
  • Execute contracts and change orders within the established delegated authority for the Contracts Specialist position.
  • Debrief unsuccessful submitters and respond to all protests and public disclosure requests.
  • Provide guidance to project team members and contractors on contractual terms and conditions, applicable laws and regulations, and internal policies and procedures.
  • Resolve minor contractual disputes between Sound Transit and contractors.
  • Manage change order process and ensure change orders comply with all federal and state regulations and internal policies and procedures.
  • Ensure invoices are compliant with contract terms and conditions prior to payment.
  • Manage contract close-out functions in accordance with contractual requirements and state law.
  • Assist advanced professional-level positions on alternative public works for capital improvement projects.
  • Ensure internal database information is current, accurate, and updated in a timely manner.
  • Create, prepare, review, and present reports as requested.
  • Provide support to the division on matters as directed.
  • Serve on internal and external committees, attend and participate in professional group meetings, and maintain awareness of new trends and developments in the fields related to the Procurement and Contracts Division.
Requirements
  • Bachelor's degree in Business Administration, Public Administration, Contract Management, Construction, or a closely related field.
  • Four years of experience in purchasing/contract services work, preferably in construction-related contracting.
  • Excellent customer service skills.
  • Ability to work within multiple teams in a fast-paced, dynamic environment.
  • Ability to communicate effectively with internal departments and external agencies, consultants, contractors, and the public.
  • Ability to use independent judgment and creativity to resolve most contractual issues.
  • Working knowledge of procurement and contracting methods.
  • Understanding of federal and state laws, rules, and regulations for the procurement and administration of public works and architectural and engineering services for capital improvement projects.
Work Environment

Work is performed in a hybrid office environment. Sound Transit promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

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