Administrative Support Specialist

3 days ago


Honolulu, Hawaii, United States University of Hawai'i Full time
Job Summary

We are seeking an experienced Administrative Support Specialist to join our team at the University of Hawai'i. The successful candidate will provide administrative support to the Associate Dean for Extension, ensuring the smooth operation of the office and contributing to the success of our Cooperative Extension programs.

Key Responsibilities
  • Provide administrative support to the Associate Dean, including scheduling appointments, coordinating meetings, and preparing reports.
  • Manage the office's daily operations, including handling correspondence, processing financial transactions, and maintaining accurate records.
  • Coordinate events and meetings, including making travel arrangements and preparing materials.
  • Assist with the development and implementation of Extension programs, including preparing reports and presentations.
  • Provide support to faculty and staff, including coordinating professional development opportunities and assisting with research projects.
  • Represent the Associate Dean's office in various capacities, including responding to inquiries and making presentations.
Requirements
  • Baccalaureate degree in business, liberal arts, communications, or related field.
  • 1 year of progressively responsible professional experience in business, agriculture, sciences, or related field.
  • Functional knowledge of business management principles, practices, and techniques.
  • Ability to recognize problems, identify possible causes, and resolve issues.
  • Excellent communication and interpersonal skills.
  • Ability to operate a personal computer and apply word processing, spreadsheet, and presentation software.
Preferred Qualifications
  • Knowledge of CTAHR's programs and Cooperative Extension.
  • Experience with Salesforce, Pardot, Canva, and Microsoft Office.
  • Knowledge and experience with UH fiscal systems such as Concur, KFS, and RCUH financial.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.



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