Procurement Coordinator/Vendor Management Specialist

3 hours ago


Los Angeles, California, United States TCWGlobal Full time
Job Title: Procurement Coordinator/Vendor Management

TCWGlobal is seeking a highly skilled Procurement Coordinator/Vendor Management professional to join our team. As a key member of our procurement team, you will be responsible for managing and processing incoming quotes, working with vendors, and ensuring a smooth transition of quotes through the system.

Key Responsibilities:
  • Manage and process all incoming quotes, verifying coding and inputting correct quotes in the FIORI system.
  • Advise global vendors on PO information once received and submit completed invoices to the Accounts Payable team.
  • Update and input completed information on Excel status reporting sheets.
  • Manage and process all incoming invoices, verifying coding and inputting correct invoices in the system.
  • Get appropriate approvals prior to submission and submit completed invoices to the Accounts Payable team.
  • Update and input completed information on Excel status reporting sheets.
  • Follow up with the Accounts Payable team to ensure submitted invoices/quotes are processed in a timely manner.
  • Manage and coordinate monthly/daily reporting, including distributing legal documentation to vendors for signature/review.
  • Assist vendors with documentation and input signed legal documents in the Global Vendor Management System.
  • Train new global vendors and/or global vendors team members on the P2P process and provide ongoing support.
  • Collaborate with the other P2P Specialists for process improvement, process creation, feedback, and work distribution to ensure business needs are met and vendors are paid on time.
Requirements:
  • 2-10 years of experience in a support/coordinator role within procurement teams, order fulfillment, administrative, or similar supporting vendor management.
  • Basic knowledge of SAP ERP.
  • Experience with vendor management or similar; able to set up new vendors in the system.
  • Ability to onboard 20-25 vendors a week.
  • Experience or interested in learning how to process invoices, some exposure working with AP teams helpful.
  • Ability to send information templates to vendors for completion and onboarding new vendors.
  • Experience working with procurement teams or similar teams supporting purchase orders.
  • Proven experience with high-volume work; able to handle 30 POs a week and 40-45 invoices a week.
  • Experience with handling and prioritizing high volumes of emails; process in place to manage your inbox and not miss emails, respond before the end of the business day.
  • Basic Excel experience; able to pull reports and reporting, update, and input vendors' status sheets.
  • Experience making process improvements; coming up with solutions to set a process in place for success in the role.
  • Experience to follow SOP, training instructions, and taking good notes to learn job duties; able to retain information well.
  • Process in place to ensure information being entered is not missing any information.
  • Excellent attitude; requires being very flexible, adaptable, collaborative (accustomed to working with others).
  • Experience with having a process in place to ensure follow-up, workload, and deadlines are met.
  • Stable work history, seeking to stay in a role long term.


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