Administrative Support Specialist
6 days ago
The Sr. Administrative Assistant position will provide high-level administrative support to three senior level executives within the Materials & Structural Analysis Division of Thermo Fisher Scientific.
Key Responsibilities- Maintain and coordinate multiple executive calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
- Function as the primary interface for the designated executives and the MSD leadership team, ensuring smooth workflows and professional communication with key leaders, customers, and colleagues.
- Proactively coordinate communication, screen telephone or email inquiries, and respond to urgent inquiries from the corporate office, global site offices, and internal/external partners.
- Enable complex global travel activities, prepare and coordinate travel arrangements, and track expenses for the executives in a timely manner.
- Schedule and coordinate complex meetings, including attendee communications, venue location management, audio/video setup, and catering preparation.
- Provide exceptional attention to detail and anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
- Track and drive completion of key results, proactively following up on outstanding items as needed.
- Uphold the strictest confidentiality on information gleaned as part of responsibilities and handle highly confidential information and documents with discretion.
- 5+ years of administrative or equivalent experience preferably in a fast-paced environment.
- Consistent track record of handling confidential information with the ability to exercise discretion and show good judgment.
- Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions.
- Exceptional written and verbal communication skills.
- Confirmed ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.
Thermo Fisher Scientific is an equal opportunity employer.
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