Administrative Support Specialist

6 days ago


Hillsboro, United States Thermo Fisher Scientific Full time
Job Description

The Sr. Administrative Assistant position will provide high-level administrative support to three senior level executives within the Materials & Structural Analysis Division of Thermo Fisher Scientific.

Key Responsibilities
  • Maintain and coordinate multiple executive calendars, prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed.
  • Function as the primary interface for the designated executives and the MSD leadership team, ensuring smooth workflows and professional communication with key leaders, customers, and colleagues.
  • Proactively coordinate communication, screen telephone or email inquiries, and respond to urgent inquiries from the corporate office, global site offices, and internal/external partners.
  • Enable complex global travel activities, prepare and coordinate travel arrangements, and track expenses for the executives in a timely manner.
  • Schedule and coordinate complex meetings, including attendee communications, venue location management, audio/video setup, and catering preparation.
  • Provide exceptional attention to detail and anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
  • Track and drive completion of key results, proactively following up on outstanding items as needed.
  • Uphold the strictest confidentiality on information gleaned as part of responsibilities and handle highly confidential information and documents with discretion.
Requirements
  • 5+ years of administrative or equivalent experience preferably in a fast-paced environment.
  • Consistent track record of handling confidential information with the ability to exercise discretion and show good judgment.
  • Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions.
  • Exceptional written and verbal communication skills.
  • Confirmed ability to interact successfully with varying levels in and outside the organization in a demeanor that is representative of the leadership team.

Thermo Fisher Scientific is an equal opportunity employer.



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