Purchasing Coordinator

2 weeks ago

Charlotte, North Carolina, United States Red Cedar Homes Full time
About Red Cedar Homes

Red Cedar Homes is a residential developer and homebuilder in Charlotte, NC & surrounding markets. Our company is committed to developing land into beautiful communities and building attainably priced homes that fit today's real estate market.

Job Description

We are seeking a meticulous and proactive Purchasing Agent to enhance the efficiency and effectiveness of our Purchasing department. This role will involve facilitating effective purchasing bids, improving departmental processes and efficiencies, as well as enhancing reporting and analytics.

Key Responsibilities
  • Provide administrative support for the purchasing department, including the processing of bid packages, options, correspondence, data entry, and preparation of miscellaneous reports, bids, and trade partner/vendor files.
  • Prepare and distribute bid packages for new communities and/or plan changes.
  • Manage and update the master bid list to include current and new trade partners.
  • Review and process variance purchase orders, change orders, and notices to proceed from the Construction and Purchasing teams. Research purchase order issues and make budget adjustments as directed.
  • Manage new vendor applications, insurance verification, files, etc.
  • Create change orders with effective time frames for vendor transitions or pricing changes to appropriate team members.
  • Assist the Purchasing Manager with bidding and takeoffs when needed.
  • Field all Construction questions related to the Purchasing Department and assist with issue resolution between field team members, trade partners, and vendors.
  • Effectively communicate with trade partners and vendors via phone and email.
  • Follow company expectations, including internal control and ethics policies, regarding trade partner and vendor selection/relations.
  • Communicate and collaborate with other departments to address/facilitate issues as they arise.
  • Build job-specific budgets within estimating software.
  • Issue job-specific Purchase Orders.
  • Other duties as assigned.
Requirements
  • Strong communication skills, both verbal and written, with the ability to effectively interact with buyers and team members.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Proficient in using computer software and databases.
  • Detail-oriented with a high level of accuracy in maintaining records and preparing documentation.
  • Professional and friendly demeanor, with a customer-oriented approach to providing exceptional service.
  • Ability to work independently and as part of a team, with a strong work ethic and a positive attitude.
  • General understanding of basic residential construction materials and techniques, willingness to learn more advanced practices.
  • Strong PC skills required, with a high level of proficiency in Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, and MS Outlook), Adobe Pro, and internet-based programs such as Internet Explorer and Google Chrome. Prior experience with BuildPro preferred.
Education & Experience
  • High school diploma or equivalent; a college degree (BA/BS) in a related field is a preferred.
  • A minimum of 1 year of homebuilding purchasing or accounting experience is preferred.
  • Previous experience in real estate, home building, customer service, or a related field is preferred.
Benefits
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • 401k with matching
  • Company-paid holidays
  • Paid time off
Work Environment

The role requires the ability to talk and hear, stand, walk, use hands to handle or feel, and reach with hands and arms. Occasional lifting of office products and supplies, up to 20 pounds, may be necessary. Some travel might be required.

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