Administrative Support Specialist

5 days ago


San Dimas, California, United States Life Pacific University Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Life Pacific University. This role will provide administrative support to the Registrar's Office, ensuring the smooth operation of daily tasks and activities.

Key Responsibilities
  • Provide administrative support to the Registrar's Office, including answering phones, processing transcript requests, and evaluating transcripts.
  • Assist with advising and registration, including creating and distributing finals' schedules and box lists.
  • Support academic departments with advising and program requirements, including identifying and processing students eligible for upper division studies.
  • Oversee schedule adjustment entry and other updates into Empower, ensuring accurate records and faculty/staff notification.
  • Assist with the coordination of graduation and related events, including verification of graduation eligibility and recording information.
  • Enter transfer courses and units in Empower and degree audit, maintaining accurate records.
  • Support student employees with their tasks and duties, ensuring a positive university experience.
Requirements
  • Bachelor's degree and two years of higher education experience.
  • Proficiency with Microsoft Office, including Word, Excel, Outlook, and SharePoint.
  • Excellent interpersonal skills, both oral and written.
  • Ability to organize and prioritize work, maintain steady work on projects amidst interruptions, work independently with little supervision, think critically, and take initiative with assigned responsibilities.
  • Committed to the university's values as articulated in its Statement of Faith.
  • Comfortable praying with and/or providing spiritual direction to students and staff.
Preferred Qualifications
  • Experience working in a higher education setting.
  • Knowledge of university policies, catalog requirements, transferable courses, athletic certification, and FERPA.
  • Ability to maintain sensitivity and confidentiality regarding students' records.
What We Offer

Life Pacific University is a Christian institution that values its employees and offers a supportive work environment. We are committed to providing opportunities for growth and development, and we encourage our employees to pursue their passions and interests.



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