Administrative Support Specialist

4 weeks ago

Fairfield, Ohio, United States CIP International, Inc Full time
Job Description

About CIP International, Inc.

CIP Retail is a turnkey firm specializing in creative design, engineering, manufacturing, and installation of interior decor, customer communication signage, and millwork for retail environments.

Key Responsibilities:

  • Greet customers and visitors to the office, ensuring guests are comfortable and connected with the right office personnel.
  • Coordinate and oversee office activities, such as answering the main phone line, responding to email inquiries, assisting Leadership with correspondence, meetings, appointments, travel arrangements, and catering.
  • Ensure office areas are tidy and organized, including reception and common areas.
  • Maintain a polite, helpful, and professional manner.
  • Assist with the coordination and organization of internal events.
  • Manage schedules for conference and community spaces.
  • Monitor and request inventory for office and break room supplies.
  • Manage incoming and outgoing correspondence, including mail, packages, and faxes.
  • Assist accounting with the processing of customer orders, billing, scanning, and filing.
  • Submitting work orders and scheduling repairs for general office space and equipment, as directed.
  • Handle sensitive information in a confidential manner.

Requirements:

  • Associate's degree in business administration or relatable administrative training may be advantageous.
  • Proven excellence as an administrative assistant, office administrator, receptionist, or other relevant position within a manufacturing environment.
  • Experience and ability to effectively operate a multi-line phone system.
  • Practical experience with CRM and/or accounting software, helpful.
  • High degree of personal integrity and confidentiality.
  • Knowledge of Microsoft Office products, such as Word, Excel, and PowerPoint.
  • Strong written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Positive attitude and ability to build relationships with customers and colleagues.
  • Keen attention to detail.
  • Problem-solving and basic troubleshooting skills.

Working Conditions:

This position typically operates in a professional, business casual office environment.

Standard office hours, occasional overtime may be required based on business need.

Excellent attendance is required.

Sitting and standing for long periods of time.

Ability to lift up to 20lbs.

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