Senior Administrative Assistant

3 weeks ago

Bloomington, United States HealthPartners Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our Law Department at HealthPartners. As a key member of our team, you will provide high-level administrative support to various attorneys and department team members, ensuring the smooth operation of our legal functions.

Key Responsibilities
  • Manage complex calendars and meeting requests, ensuring seamless coordination and communication.
  • Support the renewal of state licensure and registrations, as well as other compliance responsibilities.
  • Track and coordinate the Attorney General Customer Complaint process, drafting responses as needed.
  • Create and update electronic workspaces and matters in our document management and case management systems.
  • Prepare and edit confidential materials, including reports, memorandums, letters, and presentations.
  • Process business invoices, purchasing card statements, and track mileage and prepare expense reports.
  • Manage continuing education registration and credit tracking, as well as business travel arrangements.
  • Renew attorney licenses and manage meeting setup and execution.
Requirements
  • 2+ years of experience in an administrative assistant role, preferably in healthcare, insurance, or law.
  • Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Excellent work habits, including accountability, dependability, and time management.
  • Ability to problem-solve and work independently with minimal supervision.
  • Strong communication and interpersonal skills.
  • Experience working with confidential and sensitive information.
Preferred Qualifications
  • Experience with electronic document management software and electronic case management systems.
  • Knowledge of electronic medical record systems.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, or basis of disability or any other federal, state, or local protected class.

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