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Office Support Specialist

2 months ago

Miami, Florida, United States PrideStaff Full time
Job Overview

Office Support Specialist (Sales Division)

Key Responsibilities

As an Office Support Specialist, your role will encompass a variety of administrative and clerical tasks, including managing schedules, handling phone inquiries, providing information, and taking notes. You will also be tasked with drafting memos, transcribing notes, and researching or creating presentations. The Office Support Specialist will report directly to a supervisor or manager.


Additional duties will include:

  • Generating reports utilizing various Microsoft Office applications
  • Offering assistance for multiple projects
  • Preparing and overseeing invoices and expense reports
  • Addressing inquiries from the public and clients
  • Maintaining awareness of staff movements within the organization
  • Providing general administrative and clerical support
  • Drafting letters and documents
  • Receiving and sorting mail and deliveries
  • Coordinating appointments
  • Organizing conference and meeting room reservations
  • Maintaining an appointment diary, both manually and electronically
  • Coordinating meetings and arranging catering services
  • Keeping the office tidy and organized

Qualifications

To be considered for the Office Support Specialist position, candidates should possess a minimum of 6 months of experience in a similar capacity. Strong computer skills are essential. We seek individuals with excellent organizational and multitasking abilities.


Additional qualifications include:

  • Bilingual proficiency (English & Spanish)
  • Availability Monday to Friday from 8 AM to 5 PM (1-hour lunch)
  • Exceptional written and verbal communication skills
  • Proficiency in Microsoft Office Suite, including Excel, and the ability to create presentations in PowerPoint
  • A basic understanding of processing purchase orders and sending invoices to clients
  • Typing speed of at least 60 words per minute
  • Professional appearance and demeanor
  • Customer service orientation
  • Information management skills
  • Strong organizational, planning, and scheduling abilities
  • Attention to detail
  • Initiative, reliability, and ability to work under pressure
Company Overview

PrideStaff Financial is a national staffing organization dedicated to providing innovative solutions to the challenges faced by employers daily. Over the years, we have established ourselves as a consistent leader in the industry, developing advanced technology and service processes that enable us to deliver exceptional performance. With locations across the United States, we are well-equipped to partner with clients and candidates to ensure a successful match of employee talent with customer needs. Our mission is to consistently deliver client experiences focused on what they value most.