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Administrative Services Supervisor

2 months ago

Chicago, Illinois, United States The Marmon Group LLC Full time
Administrative Services Supervisor

The Marmon Group LLC is seeking a highly skilled Administrative Services Supervisor to join our team. As a key member of our Office Services team, you will provide critical support to the Manager of Administrative Services in overseeing and coordinating the smooth operations of our Corporate office facilities.

Key Responsibilities:
  • Supervise and coordinate daily office service operations, including managing inventory, monitoring service desk requests, and ordering office supplies.
  • Assist with managing contracts, billing arrangements, and relationships with outside vendors and service providers.
  • Coordinate logistics for meetings and events, including setting up furniture and equipment, and supplying and arranging beverages.
  • Manage all incoming and outgoing U.S. mail sorting and delivery, and package shipment needs.
  • Assist with development and implementation of facilities management plans, policies, and procedures.
  • Provide occasional relief coverage at the Corporate Reception desk.
Requirements:
  • 5+ years of experience in administrative services, office services, facilities management, or a related role.
  • Corporate travel management experience highly desired.
  • High school diploma or equivalent required; 2-year degree preferred.
  • Excellent organizational and time management skills, with the ability to efficiently prioritize tasks.
  • Effective interpersonal skills, with the ability to proactively collaborate and clearly communicate with employees and outside vendors.
  • Proficiency with the Microsoft Office suite, including Outlook, Word, and Excel.
  • Exceptional attention to detail.
  • Ability to analyze and interpret financial data related to facilities and office services.
  • Effective problem-solving skills.
  • Ability to work independently and take initiative while also being a team player.
  • Ability to be onsite 5 days per week and work a flexible schedule as needed.
  • Physical stamina to perform tasks that may involve moderate lifting, bending, stooping, walking, and/or standing for extended periods of time.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to, and please be sure to include the title and the location of the position for which you are applying.