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Administrative Support Specialist

2 months ago

Los Angeles, California, United States Pacific Coast Regional Corp Full time

Title:
Administrative Support Specialist
EOE Statement:
We are an equal employment opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.


About the Organization:
The primary mission of Pacific Coast Regional Corp is to enhance community economic growth through the provision of financial, educational, and advisory services to underserved small business owners and communities.

Category:
Business Interruption Fund (BIF)

Description:

Join a dynamic organization that provides a diverse range of financial, educational, and consulting initiatives aimed at fostering economic development within the small business sector.

Pacific Coast Regional Corp is a private, non-profit entity established to support entrepreneurs as essential contributors to the economy.

Both the US Treasury and the California Organized Investment Network (COIN) recognize Pacific Coast Regional Corp as a Community Development Financial Institution (CDFI).

Pacific Coast Regional Corp also operates as a Small Business Development Center (SBDC) in collaboration with the US Small Business Administration (SBA). The BIF (Business Interruption Fund) program is designed to assist businesses affected by construction projects.

The Administrative Support Specialist is responsible for:
Being detail-oriented and capable of following instructions. Demonstrating exceptional interpersonal skills and comfort in engaging with individuals. Completing tasks efficiently and effectively. Being a collaborative team member.

Possessing a solid understanding of the BIF program's objectives to provide grant funding to eligible small businesses adversely impacted by significant construction projects.

Working under the guidance of the Assistant Program Manager to fulfill administrative duties and ensure smooth office operations. Reporting to the Vice President/BIF Program Manager.

The Metro Pilot BIF Program aims to support small, micro, and family-owned businesses negatively impacted during construction activities.

Eligible businesses are those located adjacent to rail corridors that experience a revenue decline compared to the previous year, as outlined in the Business Interruption Fund Administrative Guidelines.

Pacific Coast Regional Corp is the contractor for the BIF, responsible for assessing business eligibility and managing grant disbursements to businesses demonstrating economic hardship due to construction.

Additionally, the organization will conduct outreach and collaborate with various partners, including the SBDC and Business Solution Centers (BSC), to provide essential support services to small business owners.


Key Responsibilities:

  • Input all BIF program applicants into the database, maintaining and updating records.
  • Perform general clerical tasks as assigned by the Vice President/Program Manager and/or Assistant Program Manager.
  • Assist the Program Manager with organizing outreach events and coordinating program meetings.
  • Participate in outreach initiatives, grant approval meetings, and training sessions as required.
  • Support BIF Business Advisors with documentation follow-up and clerical assistance.
  • Provide support for Grant Approval Committee meetings.
  • Process financial requests to accounting.
  • Undertake any additional tasks assigned by management based on skills and competencies.

Core Competencies/Qualifications:

  • Minimum of 2 years of college education; Bachelor's degree preferred.
  • At least 2 years of experience in office administration.
  • Proficiency in Microsoft Office applications.
  • Ability to quickly learn and adapt to new database systems.
  • Capacity to manage multiple projects simultaneously.
  • Flexibility to work varied hours as needed.
  • Strong personal and professional ethical standards.

Full-Time/Part-Time:

Exempt/Non-Exempt:
Non-Exempt

Position Requirements:

  • At least 2 years of college experience; Bachelor's degree preferred.
  • A minimum of 2 years of office administration experience.
  • Proficiency in Microsoft Office software.
  • Ability to learn new database systems quickly.
  • Capability to handle multiple projects.
  • Flexibility in scheduling as required.
  • High ethical standards in personal and professional conduct.

Post Internal Days:
0 Hiring Manager(s): Artesia Wright, Bryan Miyamoto Number of Openings: 1