Office Coordinator and Reception Specialist
1 week ago
Office Coordinator and Reception Specialist
Scranton Financial Group, a reputable and expanding Financial Services Firm, is looking for a dedicated full-time Office Coordinator who embodies a friendly demeanor, dependability, and exceptional organizational skills. The ideal candidate will possess strong communication abilities to thrive in our dynamic financial office environment.
This role requires a full-time onsite presence, with no options for hybrid or remote work arrangements.
Key Responsibilities:- Manage incoming calls by answering, screening, and directing them appropriately.
- Provide essential administrative support to facilitate the smooth operation of the office.
- Perform various administrative tasks including filing, typing, copying, and scanning.
- Sort and distribute incoming mail, as well as send out email communications and memos.
- Welcome visitors, ensuring their comfort with refreshments and snacks.
- Assist in organizing corporate events and internal meetings.
- Monitor and replenish office and kitchen supplies, ensuring optimal inventory levels.
- Prepare outgoing mail and packages, including overnight deliveries.
- Maintain the office and equipment in excellent condition.
- Support various departments by creating and updating spreadsheets, reports, and marketing materials.
- Schedule and confirm appointments for management and licensed personnel.
- Conduct accurate data entry tasks.
- Develop and uphold an organized filing system.
- Coordinate travel arrangements as necessary.
- Ability to take meeting notes and dictate is a plus.
- Friendly and outgoing personality
- Proactive and initiative-driven
- Reliable and resourceful
- Highly organized with excellent communication skills
- Ability to prioritize tasks effectively
- Strong reporting and writing skills
- Professional demeanor
- Experience in supply management and inventory control
- Effective verbal communication abilities
We offer a competitive hourly wage along with a comprehensive benefits package, which includes Health, Dental, and Vision insurance, Life Insurance, Short and Long-term Disability, Paid Time Off, and a 401k plan with employer matching.
Scranton Financial Group is committed to equal opportunity employment, and all qualified candidates will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Qualifications:- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
- A minimum of 2 years of experience in a front office role.
- High school diploma or equivalent required.
- Must be legally authorized to work in the United States without sponsorship.
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