Event Coordinator

1 week ago

Detroit, Michigan, United States Wayne State Full time
Event Specialist - Criminal Justice, Anthropology, and Sociology

Wayne State University is seeking an experienced Event Specialist to join its team. This role will be responsible for planning, organizing, and coordinating large and small multifaceted events, conferences, education programs, and activities for the School/College/Division.

Key Responsibilities:
  • Develop event plans and budgets, secure resources, and oversee events to ensure established standards and expectations are met.
  • Partner with faculty, staff, management, students, and volunteers to host events on and off campus, supporting and promoting the goals, values, and mission of Wayne State University and the assigned School/College/Division.
  • Train and provide functional supervision to volunteers and staff, establishing themed targeted events designed to support and reach unit goals.
  • Manage event development from beginning to end, collaborating with clients to define event scope and goals, developing full-scale plans and associated communication documents, and tracking event timelines, milestones, and deliverables.
  • Draft and submit budget proposals, monitor expenses against budget, and recommend subsequent budget changes where necessary.
  • Develop and deliver progress reports, proposals, required documentation, and presentations, determining the frequency and content of status reports from the project team, analyzing results, and troubleshooting problem areas.
  • Conduct event debriefings with appropriate parties to identify recommendations and opportunities for improvement for subsequent events.
Requirements:
  • Bachelor's degree from an accredited college or university in marketing, public relations, business administration, or a related field.
  • Minimum of two years experience planning multifaceted events required.
  • Prior customer service experience and experience in higher education or a large, complex organization preferred.
  • Ability to manage several projects simultaneously, prioritize and plan work activities while meeting respective guidelines.
  • Strong time management skills, ability to communicate clearly, concisely, and professionally both orally and in writing, and strong interpersonal skills required.
Working Conditions:

This position requires a high level of commitment and enthusiasm, with the ability to travel and manage events outside the local area and possibly out-of-state. Will need to work evenings and weekends to manage events, with the ability to work odd hours to attend and assist with events, conferences, and continuing education programs.

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