Current jobs related to Administrative Support Specialist - Boca Raton, Florida - Crisis24

  • Administrative Support Specialist

    3 weeks ago

    Boca Raton, Florida, United States Global Channel Management Full time

    About the job: Administrative Support Specialist Key Responsibilities: * Provides clerical, secretarial, and general office support for attorneys, legal operations manager, and legal staff. * Coordinates appointments, arranges meetings, and assists with special events. * Provides information, including policies and procedures, and relays messages. *...

  • Administrative Support Specialist

    1 week ago

    Boca Raton, Florida, United States Randstad Full time

    Job Title: Administrative Support SpecialistWe are seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team at Randstad. As an Administrative Support Specialist, you will be responsible for managing day-to-day bookkeeping using QuickBooks Desktop, processing payroll, and ensuring accurate records. You will also...

  • Administrative Support Specialist

    1 month ago

    Boca Raton, Florida, United States Global Channel Management Full time

    About the job: Administrative Support Specialist Key Responsibilities: * Provides clerical, secretarial, and general office support for attorneys, legal operations manager, and legal staff. * Coordinates appointments, arranges meetings, and assists with special events. * Provides information, including policies and procedures, and relays messages. *...

  • Administrative Support Specialist

    1 week ago

    Boca Raton, Florida, United States Ardent Home Care Inc Full time

    Job DescriptionAt Ardent Home Care Inc, we are seeking an experienced Administrative Support Specialist to perform a variety of clerical and administrative tasks.Responsibilities:* Provide administrative support to ensure the smooth operation of the office* Maintain accurate and up-to-date records and files* Develop and implement effective administrative...

  • Administrative Support Specialist

    1 week ago

    Boca Raton, Florida, United States Global Channel Management Full time

    About the JobAs an Administrative Support Specialist at Global Channel Management, you will provide clerical, secretarial, and general office support to attorneys, legal operations manager, and legal staff. Your duties will include coordinating appointments, arranging meetings, and assisting with special events. You will also provide information, including...

  • Administrative Support Specialist

    2 weeks ago

    Boca Raton, Florida, United States CBIZ Full time

    Administrative Assistant RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at CBIZ. As an Administrative Assistant, you will provide critical support to our operations team, handling information requests, performing clerical functions, and ensuring seamless day-to-day operations.Key Responsibilities:Provide...

  • Administrative Support Specialist

    2 weeks ago

    Boca Raton, Florida, United States David Stern Fine Jewelry Full time

    Job Opportunity:We are seeking a highly skilled Administrative Assistant to join our team at David Stern Fine Jewelry. As a key member of our office management team, you will be responsible for providing administrative support to our environmental division.Key Responsibilities:• Provide administrative support to the office management team, including data...

  • Administrative Support Specialist

    2 weeks ago

    Boca Raton, Florida, United States Kaufman Rossin Full time

    About Kaufman RossinKaufman Rossin is a leading accounting firm that prioritizes its people and their development. We are committed to creating a culture that reflects the diversity of our firm and clients.Job SummaryWe are seeking a highly skilled Receptionist to join our team in Boca Raton. As the first point of contact for our clients, you will be...

  • Administrative Support Specialist

    2 weeks ago

    Boca Raton, Florida, United States The Presser Law Firm, P.A. Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our executive team. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to multitask in a fast-paced environment.Key ResponsibilitiesAct as primary contact for tenants, contractors, and...

  • Administrative Support Specialist

    4 days ago

    Boca Raton, Florida, United States SERVPRO of South Palm Beach Full time

    Job OverviewWe are seeking a highly skilled and motivated Administrative & Customer Service Coordinator to join our team at SERVPRO of South Palm Beach. As a key member of our team, you will be responsible for providing exceptional customer service, managing multiple priorities, and ensuring high-quality work.Key ResponsibilitiesCustomer Service: Respond to...

  • Senior Legal Support Specialist

    1 week ago

    Boca Raton, Florida, United States Addition Management Full time

    Job Title: Senior Legal Support SpecialistAt Addition Management, we are seeking a highly skilled Senior Legal Support Specialist to join our team. As a key member of our legal support team, you will provide administrative support to our attorneys and paralegals, ensuring the smooth operation of our law firm.Responsibilities:Provide administrative support to...

  • Probate Administration Specialist

    3 days ago

    Boca Raton, Florida, United States Jobot Full time

    Flexible Hybrid Schedule - Growing Mid Size FirmThis is a unique opportunity to join a dynamic and innovative law firm as a probate administration specialist. With a strong focus on delivering value-driven solutions and meaningful results, we tackle a wide range of sophisticated and complex legal matters. From defending large corporations in high-stakes...

  • Office Support Specialist

    1 week ago

    Boca Raton, Florida, United States AppleOne Employment Services Full time

    At AppleOne Employment Services, we are seeking an experienced Office Support Specialist to join our team. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office by performing a variety of administrative tasks.Some of your key responsibilities will include:Front Desk Management: Greeting visitors, answering...

  • Probate Administration Specialist

    3 days ago

    Boca Raton, Florida, United States Jobot Full time

    Job Summary:We are seeking an experienced attorney with strong skills in probate administration and litigation to join our team in Boca Raton. As a probate administration specialist, you will work on complex cases for high-net-worth clients, handling probate matters and court experience with a background in guardianship litigation.Key Responsibilities:Handle...

  • Software Application Support Specialist

    1 week ago

    Boca Raton, Florida, United States IBI Group Full time

    Job Title: Software Application SupportWe are seeking a skilled Software Support Specialist to join our team at Arcadis. As a key member of our support team, you will provide technical assistance to our clients and internal stakeholders, ensuring the smooth operation of our custom software solutions.Responsibilities:Provide technical support for software...

  • Sales Administrator

    2 weeks ago

    Boca Raton, Florida, United States Schulte Hospitality Group Full time

    Sales Administrator / Events SpecialistWe are seeking a highly motivated and organized Sales Administrator / Events Specialist to join our team at Schulte Hospitality Group. As a key member of our sales team, you will be responsible for providing exceptional customer service, coordinating events, and driving sales growth.Key Responsibilities:Answer incoming...

  • Corporate Legal Support Specialist

    3 days ago

    Boca Raton, Florida, United States SourcePro Search, LLC Full time

    We are seeking a highly skilled Corporate Legal Support Specialist to join our dynamic team at SourcePro Search, LLC. In this role, you will provide exceptional support to attorneys, associates, and paralegals across multiple practice areas, including Corporate, Litigation, Tax, and Trusts & Estates.Key Responsibilities:Provide administrative and legal...

  • Radiology Imaging Specialist

    3 days ago

    Boca Raton, Florida, United States HealthCare Support Full time

    Radiology Imaging SpecialistHealthCare Support is seeking a skilled Radiology Imaging Specialist to join their team in South Florida. As a key member of the healthcare team, this individual will be responsible for preparing equipment and supplies, selecting appropriate exposure factors and imaging parameters, and adhering to safety standards.Key...

  • Sales and Administrative Support Professional

    2 days ago

    Boca Raton, Florida, United States Schulte Companies Full time

    Sales Assistant Role at Schulte CompaniesAs a Sales Assistant at Schulte Companies, you will be responsible for providing administrative support to the sales team. This includes tasks such as data entry, filing, and scheduling appointments.Key Responsibilities:Assist the sales team with administrative tasksConduct market research and analyze data to identify...

  • IT Support Specialist

    2 weeks ago

    Boca Raton, Florida, United States LHH Full time

    IT Administrator Job DescriptionWe are seeking a highly motivated and detail-oriented IT Administrator to join our dynamic team at LHH. The ideal candidate will have 1-2 years of hands-on experience in IT administration, a passion for technology, and excellent communication skills.Key Responsibilities:Support the IT organization by onboarding new employees,...

Administrative Support Specialist

2 months ago

Boca Raton, Florida, United States Crisis24 Full time
About Crisis24

Crisis24, a GardaWorld company, is recognized as a premier provider of integrated risk management, crisis response, consulting, and global protective solutions, catering to the world's most influential individuals, innovative brands, and esteemed organizations. Supported by our advanced Global Operation Centers and a proficient team of intelligence analysts, we deliver specialized services, security, and consulting, powered by cutting-edge technology and AI on a global scale.

At Crisis24, we offer more than just a job; we create an environment where your skills play a crucial role in enhancing global security, assisting clients through a complex and dynamic landscape. Your experience with us will be profoundly rewarding, fueled by a strong sense of purpose and achievement. Within our vibrant workplace, you will find numerous opportunities for both personal and professional growth. Embrace this chance to challenge yourself, expand your knowledge, and elevate your career to new heights. Become part of the Crisis24 team today and engage in something remarkable where development and impact intersect.

Who We Are Looking For

An Administrative Support Specialist is tasked with executing general office responsibilities and administrative functions, including managing communications between colleagues and clients, coordinating schedules and events, data entry, bookkeeping, and ensuring the maintenance of office equipment.

What You Will Work On
  • Addressing administrative inquiries and requests from senior management and clients.
  • Coordinating and scheduling appointments, meetings, and events using administrative software.
  • Managing phone calls and directing callers to the appropriate personnel, department, or voicemail to ensure all inquiries are handled.
  • Overseeing office supply inventory by monitoring stock levels, anticipating needs, placing and expediting orders, and confirming receipt of supplies to maintain organization.
  • Arranging travel logistics such as flights, accommodations, and rentals for clients, executives, and agents.
  • Preparing and modifying documents including reports, emails, and other correspondence.
  • Sorting and managing incoming mail. Preparing labels and tracking outgoing mail as requested by staff and clients.
  • Collaborating with IT departments regarding any technical issues with equipment, internet, or applications. Ensuring new employees receive their necessary equipment and credentials.
  • Exhibiting flexibility and adaptability to changes in procedures and systems.
  • Prioritizing tasks effectively to meet deadlines.
  • Demonstrating excellent communication skills, with the ability to convey information and instructions clearly, confidently, and concisely, both verbally and in writing.
  • Manually entering data into databases and other systems as required.
Who You Will Work With

As an Administrative Support Specialist, you will collaborate directly within our Operations Department. You will engage with various teams, including IT and senior management.

What You Will Bring
  • Preferred critical thinking, evaluation, and analytical skills.
  • Proficiency in MS Office, particularly MS Excel, Outlook, and PowerPoint.
  • Experience with Winteam is advantageous.
  • Prior experience in bookkeeping or administrative roles is preferred.
  • Strong organizational abilities with the capacity to manage multiple tasks simultaneously.
  • Multilingual candidates are preferred.
Information Security

Safeguard the data and systems of Crisis24 and its stakeholders by adhering to established policies, reporting incidents and potential issues, completing regular training, and identifying opportunities for enhancement.

Crisis24, A GardaWorld Company is committed to equal opportunity in employment. We strive to maintain a work environment that values diversity and does not discriminate against any individual based on race, color, sex, national origin, age, religion, marital or parental status, sexual orientation, gender identity, gender expression, military or veteran status, disability, or any other factors protected by applicable laws.

Other details
  • Job Family: Administrative
  • Pay Type: Hourly
  • Min Hiring Rate: $19.00
  • Max Hiring Rate: $19.00