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Music Industry Coordinator
4 weeks ago
SourcePro Search is seeking a highly organized and detail-oriented Music Industry Coordinator to join their team in Los Angeles. As an Entertainment Operations Specialist, you will be responsible for managing complex calendars, scheduling meetings, and coordinating travel arrangements for a busy desk. You will also be responsible for processing travel and expense reports, and supporting various music aspects of the team's day-to-day operations.
Key Responsibilities:- Manage complex calendars, including scheduling of meetings, internally and externally, with multiple parties across multiple time zones.
- Answer phones, coordinate conference calls and roll calls for a very busy desk.
- Coordinate travel arrangements (domestic and international).
- Process travel and expense reports.
- Support various music aspects of the team's day-to-day operations.
- 3+ years of experience as an entertainment assistant (experience with music is a plus but not required).
- Excellent organizational skills and attention to detail.
- Ability to manage a demanding and hectic schedule, staying on top of heavy email flow and rolling calls.
- Comfortable speaking and corresponding with demanding clients.
- Team player who operates in a fast-paced setting.
- Understanding of how to prioritize and respond accordingly.
- Clear, concise communication skills, excellent interpersonal skills, creative thinking, and the ability to multitask.
- Ability to be discrete and maintain confidential information.
- Excellent computer skills including Word, Outlook, etc.
- Technical aptitude highly preferred.
- Must handle personal requests and must be flexible on work hours and be willing to work overtime.
- Be able to work proactively, independently and reliably on multiple projects under tight time frames in a fast-paced environment with a positive and energetic attitude.
- The ideal candidate is excited to dive in head first and enjoys a fast-paced environment.
- The candidate must have good judgment and be able to work independently with little direction at times.
- Have experience working across a diversity of cultures, time zones, and languages.
- Have unparalleled organizational skills and unwavering attention to detail.
- Must be able to multitask and understand the urgent need of client requests.
- Be curious and eager to tackle matters outside area of expertise.
- Tech-savviness, Speak multiple languages (not required).
- Have a great sense of humor.
