Music Industry Operations Coordinator
4 weeks ago
About the Role: The Music Industry Operations Coordinator will be responsible for managing all aspects of the Accounts Payable process in relation to recording budgets. This will include tracking important delivery paperwork, collecting and distributing audio, accounts payable activity, collaborating with artist/producer management, troubleshooting budget concerns with A&R, and providing accurate and timely information to Senior Management.
About You: We are looking for an exceptional candidate with advanced knowledge of Excel, excellent organizational and time-management abilities, and the ability to multi-task on several projects at once. If you have experience in an A&R Administrator or similar role, preferably in the music industry, and are able to quickly gain proficiency in proprietary systems, then you may be the perfect fit for this role.
Responsibilities:
- Fully responsible for all vendor maintenance activity: vendor updates, vendor adds, guiding users with the Uniport portal registration process, collaborate with Financial Services' Vendor Team, and act as the primary contact for new payees associated with new signings.
- Work with A&R Administration team to input Purchase Order Requests into the Uniport system and ensure timely approvals.
- Set up travel and code all costs for the recording process.
- Analyzing and administering the recording budgets for an entire roster of recording projects in a variety of music genres.
- Managing all aspects of the Accounts Payable process in relation to recording budgets.
- Providing excellent customer service both internally and externally to all stakeholders throughout the recording process; ensuring timely payment, accuracy, and guidance throughout.
- Filing and processing of all union-related (SAG-AFTRA & AFM) contracts as applicable.
- Budget analysis, creation, and reforecasting.
- Manage Accounts Payable activity along with the corporate finance teams.
- Gathering required paperwork to ensure music is cleared for release into the marketplace.
- Liaise with senior management and A&R regarding the recording process and creative plan.
- Collaborate with A&R to issue Purchase Orders and authorize expenditures.
- Gather tax forms and union paperwork to ensure compliance with the Collective Bargaining Agreement.
- Prepare reports and project summaries as requested by various departments.
- Provide information as requested by the Royalties team.
- Assist the VP with monthly financial forecasting of project spend.
- Ensure accurate record-keeping for the purposes of proper documentation to indemnify the corporation.
- Collect, Deliver and vault audio masters for each project.
- Advanced knowledge of Excel
- Excellent organizational and time-management abilities
- Ability to multi-task on several projects at once
- Experience in an A&R Administrator or similar role, preferably in the music industry
- College Degree Required
- Comprehensive medical, dental, vision, and FSA options
- 100% coverage for out-patient mental health services
- Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
- A lifetime fertility support allowance of $30,000 to plan participants
- Student Loan Repayment Assistance and Tuition Reimbursement
- 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Salary: The estimated salary for this role is $45,000 - $60,000 per year, based on the location and qualifications. This is an estimate and may vary depending on the individual's experience and qualifications.
How to Apply: If you are a motivated and detail-oriented individual with a passion for the music industry, please submit your application. We look forward to hearing from you.
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