Administrative Assistant II

4 weeks ago


Phoenix, Arizona, United States Arizona Official Website of State of Arizona Full time
Job Summary:

The Arizona Department of Agriculture is seeking a detail-oriented and dependable Administrative Assistant II to join our Animal Services Division. This role is located in downtown Phoenix and requires the employee to work in the office.

Job Duties:
  • Collect, balance, and record all revenue associated with the position, including data input of week-ending reports for livestock Animal Health Officers and forwarding it weekly to appropriate individuals and/or departments.
  • Issue entry permit numbers for incoming or the movement of livestock via email or phone.
  • Maintain all databases pertaining to the State Veterinarians Office (SVO), record management for all licensed feedlots, garbage feeders, and aquaculture establishments.
  • Issue and track Certificates of Veterinary Inspection (CVI) books to accredited and licensed veterinarians in the State of Arizona for moving livestock and small animals.
  • Perform tasks related to the livestock self-inspection program, including answering customer inquiries, collecting, maintaining, and updating self-inspection applications, issuing and recording self-inspection certificates, and data input of submitted self-inspection forms.
Knowledge, Skills & Abilities (KSAs):
  • Knowledge of federal and state laws, rules, and import requirements of livestock.
  • Proficiency in computers and computer software, including Microsoft Word, Excel, databases, Google, and Google Suite.
  • Excellent customer service techniques.
  • Basic financial procedures and practices.
Requirements:
  • Livestock experience.
  • Two (2) plus years as an Administrative Assistant.
Benefits:

The Arizona Department of Administration offers a comprehensive benefits package, including sick leave, vacation, paid holidays, health and dental insurance, retirement plan, life insurance, and long-term disability insurance.



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