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Procurement Coordinator

2 months ago

Orlando, Florida, United States V2X Full time
Position Overview

This job description may be modified as necessary to align with the evolving needs of the organization.

*V2X, LLC is the parent company of Advantor Systems.

V2X operates globally, delivering innovative solutions that seamlessly integrate physical and digital infrastructures, supporting missions from base operations to battlefield scenarios. With a legacy of 120 years in mission support, our $3.9 billion organization employs 16,000 professionals dedicated to addressing complex challenges with integrity, respect, and professionalism.

Advantor Systems is committed to offering top-tier, comprehensive, and integrated solutions to assist U.S. Military and government clients in safeguarding critical assets through dedication, integrity, and hard work.

Our workforce benefits from a competitive package that includes health plans, vision and dental coverage, a 401(k) match, educational reimbursement, flexible working hours, and additional personal days off. #LI-RB


Key Responsibilities

ROLE: PURCHASING COORDINATOR

PRIMARY FUNCTION:

The Purchasing Coordinator offers clerical and administrative assistance to the Purchasing Department, facilitating procurement activities with vendors and both internal and external clients. This role necessitates a solid understanding of business practices to support daily purchasing operations. The position operates under general supervision and reports directly to the Purchasing Manager.

SPECIFIC TASKS:

  • Tracks purchase order statuses with vendors and receiving personnel, providing updates to clients.
  • Inputs and maintains data in Salesforce regarding products, vendors, purchase orders, projects, shipments, and cases.
  • Investigates product lead times and identifies alternative supply sources as necessary.
  • Coordinates purchasing and shipping schedules with vendors and clients.
  • Manages Return Material Authorizations with vendors and clients.
  • Reviews, investigates, and codes vendor invoices.
  • Collaborates with Accounts Payable and vendors to resolve invoice discrepancies.
  • Monitors critical stock levels and identifies necessary purchases to maintain them.
  • Generates and updates Purchase Orders as directed by the Buyer or Purchasing Manager.
  • Prepares, routes, and processes Project Change Requests as authorized by the Buyer or Purchasing Manager.
  • Completes new vendor documentation and setup.
  • Creates new part numbers in Great Plains and Salesforce.
  • Assists with international shipping documentation as required.
  • Maintains electronic filing systems.
  • Prepares reports and documentation for meetings and various audits.
  • Manages office supplies and submits requests for the Fulfillment Department.
  • Provides general administrative support to the Fulfillment Department.
  • Performs additional duties as assigned.
Qualifications

EDUCATION/EXPERIENCE:

  • Associate degree in business, accounting, law, or a related field, or a High School Diploma with four years of relevant experience.
  • Minimum of two years of administrative experience.
  • Experience in import/export, freight forwarding, or procurement is preferred.
  • Strong customer service orientation.
  • Effective communication skills with internal and external clients.
  • Excellent organizational skills with the ability to manage multiple tasks.
  • Detail-oriented with a strong commitment to quality and accuracy.
  • Proficient in MS Office (Excel, Word, and Outlook).
  • Strong command of English and grammar.
  • Able to work under pressure and meet deadlines.
  • Familiarity with Microsoft Dynamics Great Plains and Salesforce is preferred.

NOTES/REQUIREMENTS:

  • Must be eligible to obtain a Secret personnel clearance.

We are dedicated to fostering an inclusive and diverse workplace that values the contributions of every individual. This commitment, along with our shared Vision and Values of Integrity, Respect, and Responsibility, enables us to leverage differences, encourage innovation, and enhance our success in the global marketplace. V2X is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status, or disability status. EOE/Minority/Female/Disabled/Veteran.