Executive Assistant
4 weeks ago
**Job Title:** Executive Assistant
**Location:** St. Louis, MO
The Adams & Martin Group is seeking an experienced Executive Assistant to support our expanding legal practice in St. Louis, MO. This role involves working closely with attorneys and paralegals to provide high-quality legal services to clients. The position requires performing complex administrative and secretarial tasks in a collaborative and team-oriented environment.
About the Role:
- Provide professional administrative support to attorneys to meet client deliverables.
- Prepare client intake forms, initiate conflict checks, draft engagement letters, and open new files.
- Create, edit, and proofread legal documents, including court filings, discovery documents, and correspondence.
- Organize and prepare case materials and exhibits for e-filing with courts and agencies.
- Manage attorney calendars and workloads, ensuring deadlines and client needs are met.
- Assist with billing processes, including proforma review and resolution of billing issues.
- Maintain electronic files using a document management system.
- Coordinate travel, meetings, and presentations; manage expenses and attorney CLE reporting.
Requirements:
- Employees must be fully vaccinated against COVID-19 or have an approved medical or religious accommodation, as required by law.
- 4+ years of experience as a legal secretary, preferably in labor/employment litigation.
- Strong knowledge of legal terminology, documents, and processes.
- Federal and state court experience, including electronic court filing (ECF).
- Typing speed of at least 70 words per minute.
- Proficiency in MS Office, document management systems, and legal database software.
- Excellent written and verbal communication skills.
- Exceptional organizational skills and attention to detail.
- Ability to manage time effectively and work independently or as part of a team.
Benefits:
- Paid Time Off, Sick Time, and Paid Holidays
- 401(k) matching and Profit Sharing
- Health, Dental, and Vision Insurance
- Health Savings Account/Flexible Spending Accounts
- Paid Parental Leave
- Teladoc services (24/7 virtual doctor access)
- Tuition Reimbursement and Employee Assistance Program
We offer a competitive salary range of $65,000 - $85,000 per year, depending on experience.
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