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HR Operations Specialist

2 months ago

Costa Mesa, California, United States Electric Vehicle Industry Full time
Job Overview

Position Summary:

The HR Operations Specialist plays a crucial role in supporting the Human Resources department within the Electric Vehicle Industry. This position encompasses various responsibilities including employee administration, management of personnel documentation, adherence to legal standards, scheduling interviews, and facilitating new hire processes, along with additional tasks to enhance HR functions.

The ideal candidate will exhibit a positive and professional attitude, possess exceptional interpersonal skills, and demonstrate the ability to collaborate effectively within a team. The role demands a proactive approach, adaptability to a dynamic work environment, and the capacity to communicate clearly and decisively across all organizational levels while addressing practical challenges.

Key Responsibilities:

  • Draft and prepare offer letters and employment agreements for selected candidates for signature by HR leadership.
  • Oversee the onboarding process for new hires, ensuring all necessary documentation is completed and filed, and conduct orientation sessions to introduce new employees to company policies and culture.
  • Maintain accurate records of employee certifications using appropriate software tools.
  • Assist in the creation of legal documents for HR and Legal departments.
  • Support the HR team in conducting regular audits of HR systems and record-keeping platforms.
  • Facilitate the administration of employee benefits programs.
  • Provide assistance to employees regarding HR-related policies and procedures.
  • Ensure human resource files, records, and documentation are kept current and organized.
  • Respond to common inquiries from applicants and employees regarding standard policies, benefits, and hiring processes, escalating complex issues to senior HR staff as necessary.
  • Safeguard the confidentiality and integrity of HR files and records in designated shared drives.
  • Conduct periodic reviews of HR files to confirm that all required documents are collected and appropriately filed.
  • Offer clerical support to the HR department, including sorting mail and managing office supplies.
  • Stay informed about current HR policies, state and federal regulations, and industry trends to ensure compliance.
  • Assist employees with inquiries related to policies and procedures.
  • Support HR leadership in educating staff on company policies and ensuring adherence.
  • Help management track employee training and provide support as needed.
  • Promote positive employee relations and address any issues that arise.
  • Contribute to special HR projects, including safety initiatives.
  • Prepare correspondence as requested.
  • Assist Talent Acquisition with new hire tasks such as background checks and orientation.
  • May provide support for payroll functions, including processing, addressing employee inquiries, correcting errors, and distributing checks.
  • Act as a liaison between the organization and external benefits providers, including health, disability, and retirement plan vendors.
  • Assist in planning and executing special events such as benefits enrollment, company-wide meetings, employee recognition activities, and celebrations.
  • Coordinate with facilities management and assist with related tasks as necessary.
  • Perform additional projects and duties as assigned.

Qualifications:

  • Minimum of 2 years of experience in HR, office administration, or project coordination.
  • A.A. degree required; Bachelor's degree preferred.
  • Familiarity with Leave of Absences such as FMLA, CFRA, and PFL.
  • Excellent verbal and written communication skills, with a friendly and professional demeanor.
  • Strong organizational and problem-solving abilities; adept at managing priorities and workflow.
  • Proficient in Microsoft Office Suite, with intermediate to advanced skills in MS Outlook.
  • Ability to work independently with minimal supervision.
  • High attention to detail.
  • Ability to interact effectively with a diverse range of individuals at all organizational levels.
  • Good judgment with the capacity to make timely and sound decisions.
  • Flexibility and willingness to adapt to changing priorities with enthusiasm.

Equal Opportunity Statement:

The Electric Vehicle Industry is committed to being an equal opportunity employer. We celebrate diversity and strive to create an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other characteristic protected by law.

Job Type: Full-time / Non-exempt
Pay: $26.00 per hour
Work Location: In-person, no hybrid or remote work options available.
Schedule: Monday to Friday, 8:30 a.m. to 5 p.m. with a 30-minute meal break.