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Automotive Contracts/Billing Clerk

2 months ago

Poway, California, United States Johnson Service Group Full time
Job Summary

Johnson Service Group, a leading staffing firm, is seeking a detail-oriented and experienced Automotive Contracts Clerk for a growing dealership. This is a temporary opportunity with potential to convert to a full-time position.

Key Responsibilities
  • Review and process all sales contracts and related documents for accuracy and completeness.
  • Ensure all contracts comply with dealership policies, state regulations, and legal requirements.
  • Process used and new car contracts and related vehicle sales documentation, ensuring accuracy and timeliness.
  • Process dealer trades, pay off used car flooring, and electronic funding transactions (EFTs).
  • Provide timely and accurate reports as required.
  • Reconcile sales commissions and accounting schedules relating to car sales.
  • Verify the costs and transactions for each vehicle sale.
  • Submit for manufacturer rebates and maintain a heat sheet.
  • Collect vehicle receivables.
  • Post lender reserves payment.
  • Process all courtesy deliveries.
  • Respond to customer inquiries.
  • Maintain general ledger schedules weekly.
  • Maintain gross log daily.
  • Follow up on trade payoffs and titles on trades.
  • Reconcile service contract and aftermarket monthly statements.
  • Communicate with sales, finance, and management teams to resolve any discrepancies or issues related to contracts.
  • Assist in the preparation of reports and documentation for audits and internal reviews.
  • Provide administrative support to the finance and sales departments as needed.
  • Stay updated on changes in state and federal regulations regarding automotive sales contracts.
  • Perform other duties as assigned.
Requirements
  • High school diploma or GED.
  • Strong organizational and multi-tasking abilities.
  • Previous experience or education in DMV processes.
  • Ability to handle high-volume, fast-paced work environment.
  • Willingness to take initiative and ability to work independently within a team environment.
  • Ability to perform job responsibilities and meet deadlines easily.
  • Proactive in job responsibilities, career, business growth, and daily development.

Johnson Service Group is an Equal Opportunity Employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.