AP Clerk Coordinator

4 days ago


Garden Grove, California, United States Southland Employment Services Full time
Job Title: AP Clerk

We are seeking a highly organized and detail-oriented Accounts Payable Clerk to join our team at Southland Employment Services.

The ideal candidate will have 3+ years of experience in accounts payable, with a working knowledge of Microsoft Suite (i.e. Word, Excel, Outlook) and experience with automated accounting systems (ERP system-Macola).

This is a full-time position that requires strong communication skills, attention to detail, and the ability to work under time constraints.

Key Responsibilities:

  • Facilitate the process of obtaining approvals and coding for all invoices, ensuring a three-way match is completed and supporting documents are obtained.
  • Process all invoices and expense reports for Wesanco, CA & Wesanco TN, as well as direct shipments.
  • Maintain vendor records, including setup, address changes, phone number updates, and payment terms.
  • Facilitate the process of receiving pending accounts to be paid, working with the receiving department to resolve variance in purchase orders.
  • Answer department calls, route to appropriate staff, and take messages if needed.
  • Review invoices and statements to ensure accuracy and completeness, reconcile vendor statements, and process invoices in a timely manner.
  • Manage freight invoice databases, maintain ARAP mailboxes, match invoices and packing slips, and manage approval processes.
  • Post manual check requests, process expense reports, request invoices and POD copies from Suppliers, and reconcile AP Aging statements.
  • Reply to payment status requests, maintain reports for periodic and year-end financial statements, and backup files for research and reference.
  • Maintain logs of invoices with variance, coordinate resolution with procurement teams, support internal and external audits, and monitor accounts for up-to-date payments.

Required Skills and Qualifications:

  • High School diploma or G.E.D. equivalent.
  • 3+ years of accounts payable experience.
  • Working knowledge of Microsoft Suite (i.e. Word, Excel, Outlook).
  • Experience with automated accounting systems (ERP system-Macola).
  • Discretion and trustworthiness due to frequent contact with confidential material.
  • Good communication skills-Verbal and written.
  • Attention to detail and accuracy.
  • General understanding of accounting practices and principles.

Benefits and Compensation:

$27 per hour DOE. We offer a competitive salary, opportunities for professional growth, and a dynamic work environment.


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