Payables Administrator
3 weeks ago
We are seeking an experienced AP Clerk to join our team at Southland Employment Services in Wesanco, CA & Wesanco TN.
The ideal candidate will have a strong background in accounts payable, with experience in processing invoices, managing vendor records, and maintaining accurate financial data.
This is a full-time position offering a competitive salary, benefits, and opportunities for professional growth.
Responsibilities:
- Facilitate the process of obtaining approvals and coding for all invoices, ensuring a three-way match is completed and supporting documents are obtained.
- Process all invoices and expense reports for Wesanco, CA & Wesanco TN, as well as direct shipments.
- Maintain vendor records, including setup, address changes, phone number updates, and payment terms.
- Facilitate the process of receiving pending accounts to be paid, working with the receiving department to resolve variance in purchase orders.
- Answer department calls, route to appropriate staff, and take messages if needed.
- Review invoices and statements to ensure accuracy and completeness, reconcile vendor statements, and process invoices in a timely manner.
- Manage freight invoice databases, maintain ARAP mailboxes, match invoices and packing slips, and manage approval processes.
- Post manual check requests, process expense reports, request invoices and POD copies from Suppliers, and reconcile AP Aging statements.
- Reply to payment status requests, maintain reports for periodic and year-end financial statements, and backup files for research and reference.
- Maintain logs of invoices with variance, coordinate resolution with procurement teams, support internal and external audits, and monitor accounts for up-to-date payments.
Requirements:
- High School diploma or G.E.D. equivalent.
- 3+ years of accounts payable experience.
- Working knowledge of Microsoft Suite (i.e. Word, Excel, Outlook).
- Experience with automated accounting systems (ERP system-Macola).
- Discretion and trustworthiness due to frequent contact with confidential material.
- Good communication skills-Verbal and written.
- Attention to detail and accuracy.
- General understanding of accounting practices and principles.
Salary and Benefits:
$27 per hour DOE. This position offers a competitive salary, benefits, and opportunities for professional growth.
-
Accounts Payable Administrator
3 weeks ago
Pleasant Grove, California, United States Holt of California Full timeJob OverviewHolt of California, a leading Caterpillar dealer, is seeking an experienced Accounts Payable Administrator to join our team in Pleasant Grove. As a key member of our accounting department, you will be responsible for processing high-volume accounts payable tasks while maintaining accuracy and security.
-
Financial Transaction Coordinator
3 weeks ago
Pleasant Grove, California, United States Holt of California Full timeAbout the RoleWe are seeking an experienced Commercial Accounts Administrator to join our team in Pleasant Grove. As a key member of our finance department, you will play a critical role in managing our accounts payable processes, ensuring accuracy and efficiency.The ideal candidate will possess excellent analytical and problem-solving skills, strong...
-
Accounts Payable Specialist
1 week ago
Garden City, United States The Bachrach Group Full timeJob DescriptionJob DescriptionWell-known non-profit team in Garden City NY is seeking an Accounts Payable (AP) Specialist! This person must be a committed professional to assist in accurate financial processing and foster collaboration across departments. If you're eager to contribute your expertise to a meaningful cause and help a growing non-profit...
-
Accounts Payable Supervisor/Manager
2 months ago
Winter Garden, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Accounts Payable Supervisor/Manager to join our team in Winter Garden, Florida. The ideal candidate will excel in implementing and enhancing A/P policies, carrying out month-end closures, and performing reconciliations. Advanced Excel skills and familiarity with Business Central Navision are highly preferred,...
-
Property Administration Specialist
2 weeks ago
Pleasant Grove, Utah, United States Peak Living Full timeJob ResponsibilitiesWe require a highly organized and detail-oriented individual to assist with various administrative tasks, including processing move ins/move outs for multiple properties, processing payables, researching payables for accuracy, and helping the VP with reclasses/accruals. Additionally, this role involves assisting with variance report...
-
Administrative Coordinator
4 weeks ago
Garden City, Kansas, United States City of Garden City, KS Full time**Job Summary:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Wastewater Department.About the Role:The successful candidate will be responsible for providing administrative support, including answering phone calls, handling correspondence, preparing reports, and maintaining accurate...
-
Downers Grove, United States Dover Corporation Full timeThe Accounts and Administrative Support Specialist is responsible for providing essential support within the accounts payable (AP) and accounts receivable (AR) functions, assisting with payroll and tax document processing, and ensuring the efficient handling of company documents. This position will work closely with finance, payroll, and banking teams to...
-
Office Administration Assistant
2 weeks ago
Garden City, Kansas, United States ResCare Community Living Full timeJob TitleAdministrative AssistantCompany OverviewResCare Community Living is a national leader in disability services, providing support to individuals with intellectual, developmental, or cognitive disabilities. Our comprehensive services include community living, adult host homes, behavioral/mental health support, and more.Job SummaryWe are seeking an...
-
Administrative Assistant
7 days ago
Winter Garden, United States Equity LifeStyle Properties Full timeWith a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Winter Garden, Florida. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. ...
-
Business Financial Administrator
3 weeks ago
Inver Grove Heights, Minnesota, United States LANDSCAPES UNLIMITED OUTDOORS LLC Full timeJob OverviewThe Business Administrator will be a vital part of maintaining and driving the financial stability of LANDSCAPES UNLIMITED OUTDOORS LLC. This position manages key accounting functions, including Accounts Receivable, Accounts Payable, Vendor Compliance, Supplier Audits, and month-end financial reporting.SUCCESS IN THIS ROLE REQUIRES NOT ONLY A...
-
Administrative Operations Coordinator
2 weeks ago
Garden City, Kansas, United States ResCare Community Living Full timeCompany OverviewResCare Community Living has been a leading provider of disability services for over 40 years. Our mission is to empower individuals with disabilities to live independently and reach their full potential. With operations in 27 states, we offer a wide range of services including community living, adult host homes, and behavioral/mental health...
-
Administrative Services Manager
1 day ago
Morton Grove, Illinois, United States Trillium Staffing Full timeCompany Overview: Trillium Staffing has been a leading provider of recruitment and placement services for over 30 years. Our philosophy is centered around achieving excellence by providing quality employees and exceptional service to our clients.Salary: This full-time position offers a competitive salary range of $18-$20 per hour, commensurate with...
-
Administrative Finance Manager
2 weeks ago
Elk Grove Village, Illinois, United States Xperts Group Open Positions Full timeXperts Group Open Positions is seeking an experienced Administrative Finance Manager to oversee financial operations and support the finance team. The ideal candidate will possess strong organizational, analytical, and problem-solving skills.Responsibilities:Process and manage accounts payable and accounts receivable.Maintain accurate records and control...
-
Branch Administrator
1 week ago
Inver Grove Heights, United States LANDSCAPES UNLIMITED OUTDOORS LLC Full timeJob DescriptionJob DescriptionBusiness AdministratorFor over a decade, Landscapes Unlimited has earned a reputation for delivering high-quality, sustainable outdoor spaces that transform our clients' visions into reality. We pride ourselves on consistent communication and meticulous execution, ensuring every project is completed with care and precision....
-
Garden Grove, United States Roman Catholic Diocese of Orange Full timeSt. Cecilia Church and SchoolPOSITION TITLE: Business ManagerJOB CLASSIFICATION: Exempt, Full-TimeDEPARTMENT/PROGRAM: Office AdministrationREPORTS TO: Parish Pastor/AdministratorSCHEDULE: Monday - FridayPAY RANGE: $80,000 - $100,000 AnnuallyBased on experience, education and qualifications.Summary:The position of Parish and School Business Manager, reporting...
-
Garden Grove, United States Roman Catholic Diocese of Orange Full timeSt. Cecilia Church and SchoolPOSITION TITLE: Business ManagerJOB CLASSIFICATION: Exempt, Full-TimeDEPARTMENT/PROGRAM: Office AdministrationREPORTS TO: Parish Pastor/AdministratorSCHEDULE: Monday - FridayPAY RANGE: $80,000 - $100,000 AnnuallyBased on experience, education and qualifications.Summary:The position of Parish and School Business Manager, reporting...
-
Financial Transaction Manager
13 hours ago
Garden City, New York, United States Pliskin Realty Full timeJob OverviewPliskin Realty and Development Inc. is a dynamic real estate firm seeking an experienced Accounts Receivable Bookkeeper to manage day-to-day financial transactions. This role involves maintaining meticulous financial records, working with banks, accountants, and investors, and overseeing the maintenance of accurate financial reports.Key...
-
Finance Manager
2 months ago
Garden Grove, United States Roman Catholic Diocese of Orange Full timeJob Classification: Exempt, Full-TimeLocation: Finance DepartmentReports To: Director of Finance, Elementary Schools & ParishesPay Range: $120K - $140K Based on experience, education and qualifications.Job Summary:The Finance Manager will oversee and manage the financial activities of a group of Catholic schools, ensuring the prudent stewardship of financial...
-
Finance Manager
2 months ago
Garden Grove, United States Roman Catholic Diocese of Orange Full timeJob Classification: Exempt, Full-TimeLocation: Finance DepartmentReports To: Director of Finance, Elementary Schools & ParishesPay Range: $120K - $140K Based on experience, education and qualifications.Job Summary:The Finance Manager will oversee and manage the financial activities of a group of Catholic schools, ensuring the prudent stewardship of financial...
-
Office Coordinator
14 hours ago
Garden City, Kansas, United States BrightSpring Health Services Full timeJob SummaryWe are seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting our Pharmacy Director and management staff by performing various administrative tasks.Duties and ResponsibilitiesGather electronic records requests from clients and update databases...
-
Assistant to Pharmacy Director
15 hours ago
Garden City, Kansas, United States BrightSpring Health Services Full timeJob DescriptionWe are looking for an exceptional Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing top-level support to our Pharmacy Director and management staff by completing various administrative tasks.Main ResponsibilitiesCollect electronic records requests from clients and enter data into...
-
Financial Records Specialist
3 weeks ago
Garden City, New York, United States Pliskin Realty Full timeOverview">In the heart of Garden City, NY, Pliskin Realty and Development Inc. is seeking a skilled Accounts Receivable Bookkeeper to manage day-to-day financial transactions, including lease administration, budgeting, payables, and receivables.">The ideal candidate will have a minimum of 5 years of bookkeeping experience, proficiency in Microsoft Office...