Payables Administrator

3 weeks ago


Garden Grove, California, United States Southland Employment Services Full time
AP Clerk Job Description

We are seeking an experienced AP Clerk to join our team at Southland Employment Services in Wesanco, CA & Wesanco TN.

The ideal candidate will have a strong background in accounts payable, with experience in processing invoices, managing vendor records, and maintaining accurate financial data.

This is a full-time position offering a competitive salary, benefits, and opportunities for professional growth.

Responsibilities:

  • Facilitate the process of obtaining approvals and coding for all invoices, ensuring a three-way match is completed and supporting documents are obtained.
  • Process all invoices and expense reports for Wesanco, CA & Wesanco TN, as well as direct shipments.
  • Maintain vendor records, including setup, address changes, phone number updates, and payment terms.
  • Facilitate the process of receiving pending accounts to be paid, working with the receiving department to resolve variance in purchase orders.
  • Answer department calls, route to appropriate staff, and take messages if needed.
  • Review invoices and statements to ensure accuracy and completeness, reconcile vendor statements, and process invoices in a timely manner.
  • Manage freight invoice databases, maintain ARAP mailboxes, match invoices and packing slips, and manage approval processes.
  • Post manual check requests, process expense reports, request invoices and POD copies from Suppliers, and reconcile AP Aging statements.
  • Reply to payment status requests, maintain reports for periodic and year-end financial statements, and backup files for research and reference.
  • Maintain logs of invoices with variance, coordinate resolution with procurement teams, support internal and external audits, and monitor accounts for up-to-date payments.

Requirements:

  • High School diploma or G.E.D. equivalent.
  • 3+ years of accounts payable experience.
  • Working knowledge of Microsoft Suite (i.e. Word, Excel, Outlook).
  • Experience with automated accounting systems (ERP system-Macola).
  • Discretion and trustworthiness due to frequent contact with confidential material.
  • Good communication skills-Verbal and written.
  • Attention to detail and accuracy.
  • General understanding of accounting practices and principles.

Salary and Benefits:

$27 per hour DOE. This position offers a competitive salary, benefits, and opportunities for professional growth.



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