Administrative Support Specialist
3 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to support our investment professionals. This is a temporary position that requires 5 days of in-office work per week, with a flexible schedule to accommodate the needs of our team.
Key Responsibilities- Manage and organize calendars, arrange calls and meetings, and resolve scheduling conflicts
- Handle all incoming calls, take and deliver accurate messages
- Coordinate travel, including flights, hotel reservations, and ground transportation
- Complete monthly expense reports and track follow-up
- Assist with preparation of PowerPoint and Excel presentations
- Organize personal files and manage contacts
- Manage sensitive matters with a high level of confidentiality and discretion
- Complete ad hoc projects as assigned
- Bachelor's Degree preferred
- 1+ years of related experience working in an administrative assistant role
- Proficiency in Microsoft Office (Outlook, Word, Excel)
- Positive attitude and strong interpersonal skills
- Proactive and strong work ethic
- Strong organizational skills, time-management skills, and attention to detail
- Ability to multitask and meet deadlines
- Ability to function well in a high-paced and pressured environment
- Excellent written and verbal communication skills
- Ability to use discretion, confidentiality, and good judgment to handle C-Level and personal matters
- Ability to work in the office five days a week
$34 - $43/hour pay rate
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